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Lead Project Coordinator, Cardiovascular & Imaging Services

+ Oakland, CA

+ Highland General Hospital

+ SYS Imaging Administration

+ Full Time - Day

+ Business Professional & IT

+ 33.13 - 55.22/ hour

+ Req #:43238-32135

+ FTE:1

+ Posted:November 13, 2025

Summary

**SUMMARY:** Under general direction, the incumbent supports, coordinates, implements and/or manages a variety of key Cardiovascular & Imaging Services operation activities. This position performs operational and administrative support duties and other related duties as required for the Director and other leaders in these Cardiovascular & Imaging Services functions. Leads the activities of at least two employees withing the same work group. Performs other duties as assigned.

**DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

1. Lead the activities of at least two other employees within the same work group.

2. Actively participate and set goals within the department, help identify areas of concern and develop corrective plans of action.

3. Assist with scheduling and staffing & regulatory compliance file keeping for registry staff.

4. Coordinates and implements a variety of Cardiovascular & Imaging Services related projects; provides operational and procedural support to the Director and department managers by coordinating and assisting with day-to-day operations.

5. Develop, monitor and maintain work flow procedures and revises procedures manuals, ensures the availability of current information by collaborating with specific department leaders and IT for the ongoing maintenance.

6. Develops partnerships with various departments; tracks budget spending, orders supplies; prepares and submits Purchase Orders, Invoices and Expense Reimbursement to Accounts Payable for payment; investigates and resolves billing /payment discrepancies; tracks Paid Time Off (PTO), audits and approves Timekeeping and works with payroll on related issues, works with the Contracts department to expedite contracts, works with Materials Management, Engineering and Information Technology on issues needing resolution and on office moves and facilities management issues; maintain and adjust work schedules for technicians.

7. Handles confidential information which has not yet been made public and normally available only to the Director and his/her top-level staff; records actions to be taken on sensitive matters, based on a thorough knowledge of the department policies; takes responsibility for releasing information to authorized parties.

8. Maintains the Director’s appointment calendar exercising considerable discretion in committing the Director’s time or referring caller to another appropriate source of information or service; advises Director of appointments; sets up meetings, contacts participants, reserves rooms, prepares notices and agenda; and assembles material/documents needed for such meetings.

9. Relieves Director of certain administrative details by routinely and independently performing administrative support tasks such as researching operating problems; independently refers matters to other staff members for research; contacts outside vendors, general public or County representatives on matters requiring independent judgment.

10. Screens phone calls, often personally handling those originally intended for the Director; provides information requiring knowledge of the Director’s particular area of responsibility; answers questions that involve searching for and abstracting technical data and detailed explanation of laws, policies, or procedures, referring only matters requiring policy decisions to superiors.

11. Sorts, screens, prioritizes and routes mail, attaching pertinent correspondence and other relevant data for reference; determines in what priority material should be referred to the Director’s attention.

MINIMUM QUALIFICATIONS:

_Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying._

**Education:** Associate’s degree and/or some college coursework required. Bachelor’s degree preferred.

**Minimum Experience:** Two to three years of recent experience in an administrative role required, experience in a healthcare setting preferred.

Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.