• Project Management Assistant II

    Johnson, Mirmiran, and Thompson Inc. (Philadelphia, PA)


    Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,400 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #50 on Engineering News-Record’s list of the Top 500 Design Firms.

     

    Position S ummary: This position will provide support to Project Manager s and Senior Project Management Assistant throughout the project lifecycle ( marketing , pre-contractual documents, contract agreement, budgeting, contract administration , invoicing, closeout/archiv e , etc. ) . Provid e contractual, financial, and administrative support to multiple departments . Project management and financial assistance related to contractual management including preparation of redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, and subconsultant agreements . Assure compliance with each client’s contractual and financial requirements . Set up or review budgets and invoices . Provide coordination and management of subconsultants . Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

    Essential Functions and Responsibilities:

    + Assist Project Managers and Senior Project Management Assistant in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients

    + Continuously track and monitor multiple contracts/projects and budgets

    + Work closely with Project Managers, Senior Project Management Assistant and Accounting & Finance Department to communicate the status of action items

    + Facilitate management and coordination of project’s subconsultants and in-house support disciplines

    + Utilize Power BI project reports for contract and task performance and budget tracking

    + Track and review subconsultant agreements and contract renewals

    + Lead and manage team members by providing leadership and continuous performance management (setting expectations, goals, feedback, 1:1 meeting, coaching) that supports the growth and development of team

     

    Nonessential Functions and Responsibilities

     

    + Perform other related duties as assigned

    + Coordinate regular updates of workload projections with project managers and regional leaders

    + Coordinate conference planning activities for the PA/OH Region

    + Coordinate career fair attendance, registrations and logistics for PA/OH Region

    + Generate Summary Reports for the PA/OH Region monthly meetings

    + Assist with meeting preparations, logistics and development of meeting minutes and action items

    Required Skills

    + Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)

    + Proficient written and verbal communication skills

    + Excellent organizational and time management skills

    + Attention to detail with the ability to recognize discrepancies

    + Ability to multitask and perform well in a fast-paced environment

    + Strong work ethic

    + Ability to work independently, as well as part of a team

    + Some leadership and supervisory skills

    Required Experience

    + High S chool D iploma required

    + 8-10 years of relevant experience is required

    + Associate's degree or a Four- Y ear degree in Business Administration, Business Management or a related field is heavily preferred