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Virginia Room Assistant (Admin Asst II)

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Virginia Room Assistant (Admin Asst II)

Salary

$41,227.68 - $68,714.05 Annually

Location

FAIRFAX (FJ38), VA

Job Type

FT Hourly W BN

Job Number

25-02078

Department

Library

Opening Date

11/15/2025

Closing Date

11/21/2025 11:59 PM Eastern

Pay Grade

S13

Posting Type

Open to General Public

+ Description

+ Benefits

+ Questions

Job Announcement

Serves as Administrative Assistant to the Virginia Room. Maintains records of gift materials for collection. Prepares, processes, and inventories book and supply orders. Responds to customer inquiries for standard research topics. Provides direct administrative support to the Virginia Room Manager for routine correspondence and services to Virginia Room customers. Maintains Virginia Room digital and paper files including records related to the Rare Book Room materials. Provides general maintenance of Virginia Room equipment and operates electronic resources to produce Virginia Room documents for staff and customers. Works with Virginia Room staff to create, produce and promote programming (using media outlets, and digital and hardcopy promotional pieces) for a variety of Virginia Room audiences. Provides administrative support to the Virginia Room staff. Performs other duties as may be assigned to further the goals and objectives of the Fairfax County Public Library (FCPL).

Note: The assigned functional areas of the position are general administrative support, library services, records/data management, and data entry.

This job announcement may be used to fill future full-time Virginia Room Assistant (Administrative Assistant II) vacancies.

The selected applicant's starting hourly rate will be within the minimum to midpoint range ($19.8210 to $26.4283) of the advertised compensation range (Compensation rules apply for current Fairfax County Government and Fairfax County Public Schools employees).

Schedule: Scheduling flexibility is imperative. Occasional overtime may be required. Some evening and weekend hours may be required.

To learn more about a career with Fairfax County Public Library, watch our video "Library Staff Share Why They Love Working at the Library (https://www.fairfaxcounty.gov/hr/job-previews) "

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Purchasing

+ Orders, inventories, receives, and/or shelves routine supplies;

+ Reviews invoices/packing slips to ensure shipment is correct and follows up on

+ discrepancies;

+ Tracks expenditures.

Communication

+ Produces and electronically distributes simple documents (e.g., flyers).

Office Management

+ Maintains a system for tracking the progress of work;

+ Orients new employees on procedures and systems.

General Administrative

+ Performs alpha and/or numeric filing;

+ Performs simple screening and sorting of mail;

+ Is responsible for sending dated material.

Receptionist/Public Contact

+ Refers calls;

+ Greet visitors;

+ Gives standard information in response to phone or in-person inquiries;

+ Acts as back up to other administrative positions.

Word Processing/Typing

+ Keys/types form letters, labels, simple documents and correspondence;

+ Proofs spelling.

+ Information Systems/Software

+ Performs data entry into multiple screens.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge

+ Knowledge of a variety of standard office procedures;

+ Knowledge of specific unit terminology;

+ Knowledge of work done in related departments.

Communication

+ Ability to read and comprehend relevant documents.

Information Abilities

+ Ability to process and integrate simple data.

Interpersonal Abilities

+ Ability to establish and maintain effective working relationships with both external and internal contacts.

Word Processing/Typing

+ Basic skills in the use of Microsoft Word.

PC Skills

+ Basic skills in the use of applicable Microsoft software.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience and training equivalent to high school graduation and one year of experience providing administrative support in the assigned functional area(s).

PREFERRED QUALIFICATIONS:

+ Experience with local history/genealogy collections and archives.

+ One or more years of experience working in a library setting.

+ Strong customer services skills providing front-line customer service face-to-face, by telephone, and in writing.

+ Experience in planning and providing programs and outreach to adults.

+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

NECESSARY SPECIAL REQUIREMENTS:

The appointee to the position must satisfactorily complete a criminal background and child protective background check to the satisfaction of the employer

PHYSICAL REQUIREMENTS:

Ability to lift up to 15 lbs. Ability to shelve materials at all height levels. Ability to stoop, bend, reach, squat, and kneel. Ability to input, access, and retrieve information from a computer. Ability to push and pull 4-wheeled book bins filled at 90% capacity, requiring 20 lbs. of initial (starting) force, and a sustained force of 10 lbs. after initial acceleration. Ability to push and pull 4-wheeled book carts filled at 70% capacity, requiring 14 lbs. of initial (starting) force, and a sustained force of 7 lbs. after initial acceleration. Physical requirements are applicable to all duties. Must be able to operate keyboard driven equipment. Must communicate with others. Visual acuity is required to read data on computer monitor. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include a written exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home — including Spanish, Asian/Pacific Islander, Indo-European, and many others (https://www.fairfaxcounty.gov/demographics/fairfax-county-general-overview) . We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. [email protected] EEO/AA/TTY.

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