• Office Assistant

    Aston Carter (Concord, CA)


    Description

    Ordering and Supply Management: Office Supplies: Order essential office supplies, including sit/stands, ergonomic keyboards, and other items. I also maintain copiers by replenishing paper, replacing toner, and disposing of toner waste as needed. Breakroom Supplies: Manage the procurement of breakroom essentials for all four floors, including coffee, tea, creamers, cups, plates, utensils, and other necessary items to support employee needs. Building Supplies: Order and track building-related supplies, including air filter refills and sanitizer refills to maintain a clean and healthy work environment. Office Visitor Badge Management: Manage all visitor badge checkouts for all offices and created spreadsheets on Teams to track visitor access, allowing team members to edit as necessary. Concord Parking Badge Management: Develop and maintain spreadsheets on Teams to track Concord parking badges assigned to employees and for temporary use Mailing: Distribute credit cards to all AssetMark employees, both in-office and remote, ensuring tracking information is included and shared with all necessary parties. Ancora Document Processing: Assess whether documents are for finance or the processing center, and manage sent documents on an Excel sheet, particularly checks, to track their status and resolve any inquiries. Handle certified mail requests, including assisting the front desk as needed. Reload the postage machine with funds as necessary.

     

    Skills

     

    Office management, Administrative support, Front desk, Office administration, Microsoft office, Administration, Clerical, Outlook, Filing, Administrative assistance, Office administrative, Data entry, Customer service

     

    Top Skills Details

     

    Office management,Administrative support,Front desk

     

    Additional Skills & Qualifications

     

    2+ years of Office Management/Facilities Management or Front Desk experience Microsoft Office Suite

    Experience Level

    Entry Level

     

    Job Type & Location

     

    This is a Contract position based out of Concord, CA.

    Pay and Benefits

    The pay range for this position is $25.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Concord,CA.

     

    Application Deadline

     

    This position is anticipated to close on Nov 30, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.