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Administrative Assistant to the PBL Director

Overview

Date Posted:

11/17/2025

Location:

Erie

Address:

1858 West Grandview Boulevard

City:

Erie

State:

PA

Country:

United States of America

Category:

Administrative and Support

Employment Status:

Full-time

Description

JOB SUMMARY: The Administrative Assistant performs the duties of an office manager in support of the day-to-day operations of the PBL Pathway.

CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:

+ Promotes and preserves the mission of LECOM;

+ Prepares PBL curricular schedules and other documentation as designated by the director, liaising with other faculty and administrators as directed;

+ Communicates promptly and efficiently with students, faculty, and staff when required to do so;

+ Reserves instructional spaces through the LECOM system, as required by the director;

+ Places PBL materials in the LECOM student CANVAS portal as required by the director;

+ Maintains bank of PBL cases as word documents, modifying and updating as and when required by the director;

+ Transcribes case materials into appropriate software for electronic presentation in student PBL group sessions;

+ Maintains an organized and secure PBL student examination question bank;

+ Collates learning issues submitted by PBL student groups, and monitors their timely submission;

+ Prepares PBL student examinations, ensuring that the process occurs in a timely and efficient manner;

+ Interacts with LDP, DSP, PCSP, and PBL curricular pathways at additional locations as needed;

+ Processes examination data and maintains PBL grades as and when required;

+ Demonstrates knowledge and understanding of accreditation processes, governing body responsibilities, and overall operation of the institution;

+ Effectively communicates with affiliated organizations, consultants, vendors, etc., in all matters of mutual importance;

+ Acts as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner;

+ Assists with maintaining PBL Director’s daily schedule;

+ Maintains FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure;

+ Maintains professional appearance and pleasant demeanor at all times;

+ Assists with disposition of PBL Director’s incoming and outgoing correspondence;

+ Maintains a filing system for all correspondence and for all pertinent records, answers phones, takes messages, and performs various daily correspondence on an as-needed basis;

+ Participates in interviews with candidates for employment in the department;

+ Writes/processes Dean’s Letters, reports, surveys, etc.;

+ Assists in the writing/processing of correspondence, reports, surveys, etc.;

+ Orders supplies in a timely manner;

+ Participates in designated Institutional activities;

+ Codes and submits all check requests and orders;

+ Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;

+ Participate in scholarly activity so to enrich and broaden the student learning experience;

+ Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and

+ Other duties as needed / assigned by the PBL Director and/or his/her designee to maintain efficient and effective daily operations.

EEO/AA/M/F/Vets/Disabled

Minimum Requirements

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

+ Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills;

+ Web-designing experience in the related field preferred;

+ Excellent organizational skills;

+ Maintaining an established work schedule;

+ Ability to be self-reliant and follow instructions;

+ Possess a typing speed of at least 65 wpm with a high degree of accuracy;

+ Ability to create, take dictation, or transcribe documents;

+ Assistant must have sound decision making capabilities and the ability to work independently and as directed by the PBL Director;

+ Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax.

+ Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality;

+ Possess excellent grammar, writing and proofreading skills;

+ Experience in using various office equipment, i.e. copier, fax, scanner, etc.;

+ Ability to work in a fast paced environment that requires multitasking;

+ Effectively using interpersonal and communications skills including tact and diplomacy;

+ Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through;

+ Assessing and prioritizing multiple tasks, projects, and demands;

+ Maintaining confidentiality of work related information and materials;

+ Establishing and maintaining effective working relationships;

+ The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests;

+ The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;

+ The ability to devote full attention and energy to the important work of LECOM in a timely fashion; and

+ Be able to be flexible to accept other duties needed/assigned for the Institution’s needs.

MINIMUM QUALIFICATIONS :Education and experience equivalent to: a high school diploma or GED equivalent is required. An Associate or Bachelor’s Degree is preferred. A minimum of two (2) to three (3) years’ work experience in a business, industry or higher education environment is preferred. Educational experience or teaching experience welcome.

Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.