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Description

This position serves as a clerical expert in independently processing a variety of personnel actions, e.g., supporting temporary employment, rehires, and dismissals. In this position, one may perform tasks beyond routine clericals such as pre-employment, random and full squadron drug screening and new hire orientation, responding to routine questions on policy and procedures, and providing reports on employee turnover or time and attendance. This assistant may be asked to evaluate and consolidate information from various sources under short deadlines and report on program employment statistics (retention, turnover, etc.). The Personnel Assistant II may provide guidance and manage lower-level Personnel Assistants. This level requires extensive knowledge of various office software packages. Guidance is provided as needed. Completed written work receives a close technical review from higher-level personnel and office employees. Work may be checked occasionally.

Major Job Activities

Major Job Activities

Description

• Ensure employees’ data concerns are addressed and resolved timely to include: * Re-setting of passwords * Entering workflows * Temp Pay forms * Adders – Adding and removing to UKG earnings

• Inputs and updates information in databases and spreadsheets

• Runs reports and provides program data to leadership.

* Earnings Report

* Pre-Check Detail

* Adder Reports

* Seniority Rosters

• Prepares scheduled and ad hoc reports, including CDRL, manning, and charge code reports, for Corporate functional areas, such as Finance, Accounting, Contracts, Procurement, and Business Development.

• Manually and electronically correlates data from multiple locations, personnel, databases, and programs.

• Manually or electronically produces or distributes information or data in support of the program

• Assists in onboarding new hires, transfers, and new hire orientation and supports site processing needs.

• Assists with scheduling physicals, hearing tests, and administering drug screens.

• Works closely with business advisories and PMO staff to provide program-specific transactional support.

• Ensure all employees are treated equally, regardless of gender, ethnic background, or disability.

• Performs other duties and assignments as required.

Minimum Qualifications Education/Certifications: If a degree is required, one year of related experience may be substituted for one year of education. Use the guide below to determine education and experience for this position.

Education/Experience Requirements

Education

- High School Diploma

Experience Preferred

• 0-3 Years experience in clerical functions.

• General knowledge of personnel clerical tasks, including working within timesheets, reporting, and human capital systems.

• Experience in defense contracting.

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Education/Experience Matrix

Level

Education Level

Experience

Complexity

I - Associate

Bachelors

0 – 3 years

Conducts work assignments of minimal complexity. Contributes to specific objectives and outcomes.

II - Intermediate

Bachelors

4+ years

Conducts work assignments of increasing complexity. Contributes to team objectives and outcomes.

III - Senior

Bachelors

6+ years

Conducts complex work important to the organization. Contributes to measurable team and/or organizational objectives.

IV - Advisory

Bachelors/Masters

10+ years

Conducts highly complex and expert-level work. Failure would result in significant impact to the organization.

V - Sr Advisory

Bachelors/Masters

15Conducts the most complex and vital work. Failure would result in critical impact to the organization.

VI - Principal

Bachelors/Masters/PHd

15Conducts the most complex and vital work. Failure would result in critical impact to the organization. Level considered subject matter expert.

Specific Experience

Skills

• Strong written and oral communication skills

• Excellent public speaking, training, and email writing skills

• Proficient with personal computers required, including Microsoft Outlook, Word, Excel, SharePoint, and PowerPoint

• Proficient in EXCEL, to include pivot tables and formulas

Supervisory/Budget Responsibilities This position does not have supervisory responsibilities.

Budget Responsibilities

Does this position have budget responsibilities: No

Scope of Budget Responsibilities

If this position has budget responsibilities, please explain the scope:

Physical Activities The physical activity of this position. (Please indicate frequency)

Physical Activities

Physical Activity

Frequency

Climbing. Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary locomotion.

Never

Balancing. Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces. This factor is important if the amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.

Never

Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

Never

Kneeling. Bending legs at knee to come to a rest on knee or knees.

Never

Crouching. Bending the body downward and forward by bending leg and spine.

Never

Crawling. Moving about on hands and knees or hands and feet.

Never

Reaching. Extending hand(s) and arm(s) in any direction.

Never

Standing. Particularly for sustained periods of time.

Occasional

Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

Occasional

Pushing. Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.

Never

Pulling. Using upper extremities to exert force in order to draw, haul, or tug objects in a sustained motion.

Never

Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.

Never

Fingering. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.

Never

Grasping. Applying pressure to an object with the fingers and palm.

Never

Feeling. Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertips.

Never

Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

Frequent

Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and make discriminations sound.

Frequent

Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

Never

Physical Requirements The physical requirements of this position. (Please select only one)

Physical Requirements

Sedentary work. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Visual Acuity The visual acuity requirements include color, depth perception, and field vision. (Please select only one)

Visual Acuity

The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.

Working Conditions The conditions the worker will be subject to in this position. (Please select all that apply)

Working Conditions

Must be able to meet the program shift schedules. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.)

Additional Content for Review For Compensation team's use only - please do not populate any information in this section.

Additional Content for Review

iCIMS

Qualifications

• Education:

• High school diploma

• Experience:

• 0-3 years or related experience in clerical-related functions.

• General knowledge of personnel clerical tasks, including working within timesheets, reporting, and human capital systems.

• Preferred:

• Experience in defense contracting.

• Skills & Technology Used:

• Strong written and oral communication skills

• Excellent public speaking, training, and email writing skills

• Proficient with personal computers required, including Microsoft Outlook, Word, Excel, SharePoint, and PowerPoint.

• Benefits:

• Medical, Dental, Vision, 401(k), Life, AD&D, Short Term Disability, Long Term Disability, and other ancillary plans

• Time off:

• Vacation and sick leave are in accordance with the local Area Wage Determination, at a minimum.

• Salary Range:

• In accordance with Area Wage Determination, at a minimum.

• Salaries paid are subject to the conditions of the Department of Labor and local Area Wage Determination.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.