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Description

Amazon is seeking a highly motivated, quick-thinking, customer obsessed Executive Assistant with a history of high performance to support the Worldwide Director of Workforce Staffing (WFS).

You will work closely with other Executive Assistants throughout the WFS organization, and the wider company. You will possess the ability to complete high volumes of tasks, varying projects, and organize important events through planning accurately and efficiently with little or no guidance. You will be able to react with the appropriate level of urgency to situations that require a quick response or turnaround. You will be comfortable taking action without having to know the full picture and will efficiently solve difficult or complex problems that affect people within the department or other related groups.

This high-impact role requires someone who can operate as a seamless extension of the WFS leader while driving organizational effectiveness and building strong partnerships across the business.

You should ideally have knowledge and experience of working with a global team across multiple time zones, languages and exposure to international cultures. The ability to meet tight deadlines, work in a highly ambiguous environment and switch gears at a moment's notice is a requirement. Candidates should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly. High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required.

In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Excellent knowledge of Microsoft Office and Outlook tools is also required.

This role requires five (5) days a week in office.

Key job responsibilities

- Complex calendar management and scheduling of internal and external meetings

- Managing travel bookings, handling expenses, multi-tasking during ad hoc projects and ensuring successful follow up of action items

- Preparing documentation for meetings

- Processing sensitive information with the highest level of discretion and professionalism is essential, as is your ability to react swiftly to changing priorities and urgent situations with composure

- Assisting with presentations and a variety of other day to day administrative tasks on behalf of the Director

A day in the life

You will generally be responsible for organizing the Director’s agenda and ensuring the smooth-running of their work in an ever-changing environment where priorities can change rapidly.

Leading the planning and execution of high-visibility events, offsites, and team activities will be a key part of your portfolio, along with managing special projects with varying complexity and timelines. You'll drive initiatives from concept to completion with minimal oversight, demonstrating your ability to own outcomes independently. You will be integral in supporting the annual operational planning process, business planning, and performance review cycles, track and help drive completion of key deliverables, and follow up on open items.

This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.

About the team

The WFS Staffing team is responsible for building and scaling Amazon's global workforce. We operate at the intersection of technology, operations, and human capital, solving some of the most complex workforce challenges in the world. Our team moves fast, thinks big, and has a direct impact on Amazon's ability to deliver for customers.

Why This Role Matters: This isn't just an administrative position—it's a strategic partnership. You'll gain unparalleled exposure to senior leadership and strategic decision-making, facing diverse challenges that will expand your skills across project management, operations, and business strategy. The role offers career acceleration through mentorship and visibility with Amazon's leadership teams, giving you global impact by supporting an organization that touches millions of customers and employees worldwide. You'll experience significant professional growth with access to Amazon's world-class training and development resources.

Basic Qualifications

- 5+ years of senior level leadership support, or 3+ years of Amazon experience

- High school or equivalent diploma

- Experience with Microsoft Office products and applications

- Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed

Preferred Qualifications

- Experience leading process improvements

- Experience in a fast-paced, high-tech company

- Experience designing processes to maximize efficiency

- Experience with domestic or international travel coordination

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.