"Alerted.org

Position: Accounts Payable Clerk

Reports to: Director of Accounting

Status: Full Time, Non-Exempt

Hourly Rate: $19 - $24

ESSENTIAL FUNCTIONS – include and are not limited to:

+ Consistently charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

+ Consistently pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments.

+ Verifies vendor accounts by reconciling monthly statements and related transactions.

+ Protects organization's value by keeping information confidential.

+ Must be able to remain in a stationary position 90% of the time.

+ Adhere to company policies and procedures 100% of the time.

RESPONSIBILITIES – include and are not limited to:

+ Maintains historical records by scanning and filing documents in a timely manner.

+ Review all invoices for appropriate documentation and approval prior to payment.

+ Sort and distribute incoming mail.

+ Accurately process check requests.

+ Accurately audit and process credit card bills.

+ Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.

+ Manage 1099 vendor maintenance.

+ Respond to all vendor inquiries in a timely manner.

+ Reconcile vendor statements, research and correct discrepancies.

+ Assist in month end closing as needed.

+ Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

+ Assist with other projects as needed.

+ Disburses petty cash by recording entry; verifying documentation.

+ Accomplishes accounting and organization mission by completing related results as needed.

+ Report to work as scheduled with minimal absenteeism or tardiness.

+ Attend job related training and informational seminars as requested.

+ Perform other related duties as assigned.