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HR Compliance Coordinator

Salary

$62,220.00 - $96,790.00 Annually

Location

Baltimore City

Job Type

Full Time

Job Number

2247-HRCOMPCOOR-11/25-MA

Department

Maryland Transit Administration

Opening Date

11/17/2025

Closing Date

12/2/2025 11:59 PM Eastern

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+ Benefits

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Description

MARYLAND TRANSIT ADMINISTRATION

HR Compliance Coordinator (Admin Officer III) (2247)

Career Service

Open to all qualified applicants!

Are you seeking a job where your work is rewarding and provides excellent benefits? The Maryland Transit Administration (MTA) invites you to apply today to be considered for a position that provides customer service to the citizens of Maryland every day. MTA is one of the largest transit systems in the United States and is seeking dynamic and energetic individuals to join the MTA team!

The Maryland Transit Administration (MTA) an agency within the Maryland Department of Transportation (MDOT), is seeking a detail-oriented and highly organized HR Compliance Coordinator to support critical hiring and compliance functions across the agency. This position plays an essential role in ensuring that all pre-employment, re-employment, and internal transfer processes comply with MTA, MDOT, State of Maryland, and federal requirements. The incumbent coordinates background investigations, employment verifications, pre-hire screenings, and related documentation to support timely and compliant onboarding of new employees.

Key Responsibilities:

Pre-Employment Screening Coordination

+ Coordinate all pre-employment background check activities including criminal history, employment verification, reference checks, education and credential validation, and driving record reviews.

+ Ensure timely completion and documentation of pre-employment drug and alcohol testing per DOT/FTA requirements.

+ Track and monitor pending background checks to ensure prompt clearance for hiring.

+ Communicate with candidates regarding pre-employment requirements and ensure proper completion of all forms and releases.

+ Partner with Safety/Risk Management, external background check vendors and law enforcement agencies to obtain results and maintain secure records.

Compliance and Documentation

+ Maintain accurate and confidential records of all background check and pre-employment documentation.

+ Ensure adherence to federal, state, and agency laws including FCRA, EEOC, ADA, DOT/FTA, and MTA policies.

+ Prepare compliance reports, summaries, and audit documentation for internal and external reviews.

+ Monitor policy changes and regulations impacting hiring, background checks, or employment eligibility.

+ Serve as a liaison with MDOT HR, Legal, and Safety divisions to address compliance questions and discrepancies.

Process Improvement and Communication

+ Review and recommend updates to pre-employment and compliance procedures to enhance efficiency and accuracy.

+ Develop and maintain standard operating procedures (SOPs) for background screening and employment compliance.

Preferred Qualifications:

+ Bachelor’s degree in human resources, Business Administration, Public Administration, Criminal Justice, or a related field.

+ Knowledge of FCRA, EEOC, ADA, DOT/FTA drug and alcohol testing regulations, and other employment compliance standards.

+ Demonstrated experience handling confidential information with discretion and accuracy.

+ Experience in a public-sector or transportation environment.

+ Experience with HRIS or case management systems (Infor Global HR, Workday, or PeopleSoft).

+ Certification such as SHRM-CP, PHR, or FCRA Certified Compliance Professional.

+ Familiarity with fingerprinting systems, CJIS, or state background check processes.

Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years' experience in administrative or professional work. *Two (2) years of experience coordinating or conducting employment background checks or pre-employment compliance activities in accordance with federal or state regulations.

*Selective Qualification recruitments are utilized when the position requires specific or additional bona fide occupational qualifications (knowledge, skill, or ability). No substitution is allowed for a selective qualification.

Notes:

+ Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.

+ Candidates may substitute the possession of a bachelor's degree from a college or university for the required experience.

+ Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Licenses & Certifications

Employees in this classification are assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Additional Information

To Apply:

You must complete a Maryland Department of Transportation (MDOT) application (Form DTS-1) to be considered for this recruitment. Resumes may not be substituted for the application. Consideration for employment may be based solely on the contents of your application; therefore, it is essential that the application is filled out completely and accurately, listing all relevant experience in detail and addressing the specific requirements shown above. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for within MDOT, one of the Transportation Business Units, or the Authority.

Note:

Applications not completely filled out will not be considered. The selected candidate may be subject to background and reference checks. Employees are subject to the State Substance Abuse Policy to include possible drug testing. It is highly recommended that applications be completed and submitted online by registering at www.mdot.maryland.gov/employment. Make sure you meet the minimum and selective qualifications and follow the instructions on MDOT's Online Employment Center website.

Applicants with degrees granted outside of the United States will be required to provide a written evaluation of education documentation by a credentialing organization such as: International Credential Evaluation (WES), https://www.wes.org/ .

Reasonable accommodation for persons with disabilities will be provided as requested.

The Maryland Department of Transportation is not sponsoring new employees in application of the H-18 Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H1B Visa candidates from paying sponsorship fees; all sponsorship fees must be assumed by the potential employer.

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WE ARE AN EQUAL OPPORTUNITY EMPLOYER

MTA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation, or any other protected status.

Issue Date: 11/17/2025

Come join the Maryland Department of Transportation Team! We offer more than just a paycheck!!!! We offer healthcare, dental, long term disability, flexible work schedules, and so much more. Read all about our fabulous benefits in detail by visiting:

https://www.mdot.maryland.gov/tso/pages/index.aspx?pageid=152

Don't miss out on a great opportunity for a challenging career along with fabulous benefits!

*Benefits are offered to all full-time, part-time permanent and contractual (partially subsidized) employees. Temporary employees do not receive benefits.

01

Describe your experience coordinating pre-employment background checks or compliance programs.

02

What strategies do you use to ensure timely completion of all onboarding and background processes?

Required Question

Employer

Maryland Department of Transportation

Address

See Job Posting for Specific Address to Mail an Application ------------, Maryland, ------------

Phone

See Job Posting

Website

http://www.mdot.maryland.gov

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