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ADMINISTRATIVE SERVICES MANAGER I Contracts & Grants Emergency

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ADMINISTRATIVE SERVICES MANAGER I Contracts & Grants Emergency

Salary

$89,707.68 - $120,888.00 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

Y1002A-EA

Department

HEALTH SERVICES

Opening Date

11/18/2025

+ Description

+ Benefits

+ Questions

Position/Program Information

TYPE OF RECRUITMENT

OPEN COMPETITIVE JOB OPPORTUNITY - EMERGENCY

This opportunity is open to everyone. Applicants from all backgrounds and organizations are welcome to apply. We are looking for the best talent to join our team.

EXAM NUMBER

Y1002A- EA

APPLICATION OPENING

November 19, 2025, AT 8:00 AM, (PT)

APPLICATION DEADLINE

We will continue accepting applications until we determine it is no longer necessary. We may close the application filing window without prior notice.

NO OUT-OF-CLASS EXPERIENCE OR WITHHOLDS ARE ALLOWED FOR THIS EXAMINATION.

The LA County Board of Supervisors recently declared a local state of emergency for homelessness (https://file.lacounty.gov/SDSInter/bos/supdocs/176661.pdf) , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The County of Los Angeles Department of Health Services Contracts and Grants is seeking qualified candidates to fill emergency Administrative Services Manager I vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager I (Contracts and Grants).

ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES:

The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its unified system of 23 health centers and four hospitals - and expanded network of community partner clinics – DHS annually provides direct care for over 500,000 outstanding patients, employs over 23,000 staff, and has an annual budget of over $8.4 billion.

Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing.

For additional information regarding DHS please visit www.dhs.lacounty.gov

ABOUT CONTRACTS AND GRANTS:

DHS Contracts and Grants (C&G) Division is located at 313 N. Figueroa Street, Downtown Los Angeles. C&G manages a library of over 1,500 contracts and receives requests for new services on a regular basis; the work is fast paced and requires analysts who are multi-taskers, detail-oriented, have strong written, oral presentation and math skills, and can work well in a team. The Administrative Service Manager I position independently performs a full range of difficult to complex analytical assignments and makes recommendations on complex issues which directly impact departmental programs and administrative operation, and which may be of a confidential or sensitive nature. Assignments require the use of discretion and care in the handling of confidential and sensitive information used to support management decisions, as well as professionalism and interacting with internal and external higher-level staff and management in the planning and coordination of work efforts.

OUR MISSION:

To advance the health of our patients and our communities by providing extraordinary care.

DEFINI TIO N:

Independently performs a full range of difficult to complex analytical assignments and makes recommendations on complex issues which directly impact departmental programs and administrative operations, and which may be of a confidential or sensitive nature.

Essential Job Functions

What You'll Be Doing

+ Develop solicitation documents including, but not limited to: Request for Proposals (RFP), Requests for Statement of Qualifications (RFSQ), Request for Applications (RFA), Requests for Services (RFS), and Work Order Solicitations (WOS); working directly with DHS executive and senior managers and facility/program managers to define the scope of services, contractor qualifications, and performance specifications; conduct the solicitation process; and prepare final recommendations supporting contract recommendations.

+ Research requests for contract amendments and make recommendations on appropriate action; and analyze changes in contractor ownership during the agreement period, research and make recommendations for action, and prepare appropriate contractual documents and Board of Supervisors (Board) and County Counsel correspondence to effectuate changes.

+ Develop Board letters for approval of contracts and contract amendments, acceptance of grants and donations, purchase of fixed assets and other transactions requiring Board approval; obtain approvals from DHS internal operations, County Counsel, Chief Information Office and Chief Executive Office and other departments as necessary and prepare other internal and external correspondence as necessary.

+ Identify contractual and funding problems, and in resolving differences with contractors.

+ Formulate policies and procedures for contract development and/or in designing forms and other tools to aid contract development.

+ Provide strategic recommendations on procurement and contracting issues, which include research and preparation of complex contract documents, submissions, reports, and briefing materials for senior management and consult with County Counsel and other departments to formulate recommendations.

+ Conducting legal research on applicable laws and regulations, analyzes impact to department contracting efforts and may confer with County attorneys to formulate recommendations.

+ Conducts reviews of contractor's compliance with such requirements as licensure, insurance, Living Wage Ordinance, and Jury Duty Ordinance.

Requirements

We are looking for dedicated individuals who possess:

OPTION 1

A Bachelor's degree from an accredited college or university –AND– three (3) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level**, involving the research, analysis, and synthesis of data related to contract development and administration, including conducting solicitations, monitoring contracts, developing and amending contract documents, and conducting research to inform contract decisions.

OPTION 2

Five (5) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level** primarily researching analyzing and synthesizing data, as well as making recommendations for resolving administration or operational problems within contracts.

You MUST meet one of the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS Il - LIGHT:

This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENTS INFORMATION:

*In order to receive credit for any college course work, or any type of college degree, such as a Master's degree, completion of a certificate program, certificate or license under the Selection requirements, you must include a legible copy of the official diploma, official transcripts, official letter from the accredited institution which shows the area of specialization; or official license or certificates at the time of filing, or email the required documents to the Exam Analyst Germine Margosian at [email protected] within seven (7) calendar days from the date of filing your application online. When emailing documents, please include the exam number, exam title, and your name as it appears on your application.

**Associate Analyst level work involves: 1.) the independent performance of a variety of routine to moderately complex assignments and/or 2.) under more direct supervision, the performance of complex assignments. Both types of assignments require the use of established research and analytical methods and techniques, as well as sound professional judgment to analyze and resolve problems and issues related to administrative functions such as contracts. This level of work is generally assigned to positions in classifications above the entry level classification of the respective series.

Additional Information

OUR ASSESSMENT PROCESS:

During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

ELIGIBILITY INFORMATION:

Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the hiring process, including after an appointment has been made.FALSIFICATIONof any information may result in DISQUALIFICATION.

VACANCY INFORMATION:

The current vacancies are to be filled within Correctional Health Services.

AVAILABLE SHIFT:

Appointees may be required to work any shift, including evenings, nights, weekends, and holidays.

APPLICATION & FILING INFORMATION:

Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 30 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add the following email addresses to the list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

+ gmargosian @ dhs . lacounty.gov ([email protected])

+ noreply @ governmentjobs.com

+ info @ governmentjobs.com ([email protected])

You may opt out of emails from LA County. If you unsubscribe, you will not receive email notifications for any examination you apply for with Los Angeles County.

Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application in a timely manner, as you may be required to verify your email address. This only needs to be done once per email address. If you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This will enhance the security of your online application and ensure you do not enter an incorrect email address.

SOCIAL SECURITY NUMBER:

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING USER ID AND PASSWORD:

All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password ma y erase a candidate's original application record.

FAIR CHANCE INITIATIVE:

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s).If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov.CodeSection12952).

ANTI-RACISM, DIVERSITY, AND INCLUSION ( ARD I):

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

DEPARTMENT CONTACT

Germine Margosian, Exam Analyst

Email Address: [email protected] .g ov ([email protected])

CALIFORNIA RELAY SERVICES PHONE

(800) 735-2922

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Veteran’s Credit:

Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.

For more information on veteran’s credit, please visit:https://file.lacounty.gov/SDSInter/dhr/205102\_PPG\_115.pdf

Revised September 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

The information you provide on these supplemental questionnaires will be evaluated and used to determine your eligibility to participate in the next phase of the hiring process.

CHECK YOUR ANSWERS CAREFULLY. Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application, even if you possess the qualifying experience or education.

Be specific as possible and include all information requested. Comments such as "see resume or application" will not be considered as a response and will subject your application to rejection. All information is subject to verification at any time in the hiring process. Falsification of any information may result in disqualification or dismissal.

+ I HAVE READ AND UNDERSTAND THE ABOVE INFORMATION AND INSTRUCTION.

02

Do you have a bachelor’s degree from an accredited college or university?

NOTE: If yes, please be sure to attach a legible copy/image of your “official” Diploma(s), or “official” transcripts, or “official” letter(s) from an accredited institution to your application at the time of filling or provide a copy/image to the Exam Analyst, Germine Margosian, within seven (7) calendar days of filling your application online at [email protected]. Be sure to include your name as it appears on your application, exam title, and exam number.

+ Yes

+ No

03

Do you have three (3) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level, involving the research, analysis, and synthesis of data related to contract development and administration, including conducting solicitations, monitoring contracts, developing and amending contract documents, and conducting research to inform contract decisions?

(**Associate analyst level work involves 1.) the independent performance of a variety of routine to moderately complex assignments and/or 2.) under more direct supervision, the performance of complex assignments. Both types of assignments require the use of established research and analytical methods and techniques, as well as sound professional judgment to analyze and resolve problems and issues related to administrative functions such as contracts. This level of work is generally assigned to positions in classifications above the entry level classification of the respective series.

NOTE: If yes, provide the following information for each employer in which you gained this experience.

a) Name and Address of Employer

b) Position/Title held

c) Dates of Employment: (MM/YYYY) to (MM/YYYY)

d) Numbers of Hours Worked per Week

e) Detailed description of your duties.

04

Do you have five (5) years of experience performing analytical assignments, two(2) years of which must have been at the associate analyst level** primarily researching analyzing and synthesizing data, as well as making recommendations for resolving administration or operational problems within contracts.

(**Associate analyst level work involves 1.) the independent performance of a variety of routine to moderately complex assignments and/or 2.) under more direct supervision, the performance of complex assignments. Both types of assignments require the use of established research and analytical methods and techniques, as well as sound professional judgment to analyze and resolve problems and issues related to administrative functions such as contracts. This level of work is generally assigned to positions in classifications above the entry level classification of the respective series.)

NOTE: If yes, provide the following information for each employer in which you gained this experience.

a) Name and Address of Employer

b) Position/Title held

c) Dates of Employment: (MM/YYYY) to (MM/YYYY)

d) Numbers of Hours Worked per Week

e) Detailed description of your duties.

If you do not have such experience, indicate "No Experience".

05

This position works directly with individuals experiencing homelessness.

+ This position works directly with individuals experiencing homelessness.

Required Question

Employer

County of Los Angeles

Address

**************

Los Angeles, California, 90010

Website

http://hr.lacounty.gov

Please verify your email addressVerify Email