• Administrative Assistant

    Aston Carter (Tulsa, OK)


    Job Title: Administrative Assistant

    Job Description

    We are seeking an organized and dedicated Administrative Assistant to join our team. The role involves performing administrative support duties within a specific organizational unit, such as a region, district, department, or plant. You will play a key role in ensuring the smooth functioning of the office by managing various administrative tasks with a high degree of professionalism and confidentiality.

    Responsibilities

    + Perform administrative duties under moderate to limited supervision, including composing, preparing, reviewing, and processing documents.

    + Utilize Microsoft Outlook, Excel, Word, and PowerPoint, as well as other department software/systems as needed.

    + Communicate instructions, ideas, and department procedures and policies effectively to customers, employees, and managers.

    + Work effectively as a team member within the department and participate on inter-department teams when requested.

    + Anticipate the needs of customers, management, and the department, providing recommendations for procedure revisions and efficiencies.

    + Use independent judgment, initiative, and knowledge of department and company goals in accomplishing work assignments.

    + Review, initiate, and recommend corrective actions or improvements to administrative practices.

    + Reach out to knowledgeable individuals inside and outside of the department to assist in resolving issues.

    Essential Skills

    + Three years of administrative work experience.

    + Demonstrated computer proficiency, including the use of Microsoft Office Products.

    + Ability to organize data and processes and communicate effectively both orally and in writing.

    + Good analytical and problem-solving skills.

     

    Additional Skills & Qualifications

     

    + High school diploma or GED.

    + Experience with timekeeping and financial systems is helpful.

    Work Environment

    The work schedule is Monday through Friday, from 7:30 am to 4:00 pm. The position is located in Tulsa, OK. The role requires working with a variety of technologies and software systems in a professional office environment.

     

    Job Type & Location

     

    This is a Contract position based out of Tulsa, OK.

    Pay and Benefits

    The pay range for this position is $16.00 - $19.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Tulsa,OK.

     

    Application Deadline

     

    This position is anticipated to close on Dec 2, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.