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Job Title: Photonics Initiative Administrative Coordinator

PVN ID: RC-2511-007109

Category: Managerial and Professional

Job Description

General Description

The Advanced Science Research Center (ASRC) is The Graduate Center’s University-wide venture that elevates CUNY’s legacy of scientific research and education through initiatives in five distinctive, but increasingly interconnected disciplines: environmental sciences, nanoscience, neuroscience, photonics, and structural biology. The ASRC is designed to promote a unique, interdisciplinary research culture with researchers from each of the initiatives working side by side in the ASRC’s core facilities, sharing equipment that is among the most advanced available. To learn more about the Graduate Center’s ASRC visit asrc.cuny.edu.

Other Duties

The ASRC seeks an Administrative Coordinator to serve as a front-line representative who performs administrative duties and supports the efficient daily functioning of the Photonics Initiative.

Reporting to the Director of the Photonics Initiative, the Administrative Coordinator plans and coordinates office activities and information flows across multiple ASRC initiatives.- Assists in planning and execution of special programs, conferences, and events at the ASRC;- Creates, maintains, and monitors calendar of special events, conference rooms, etc.;- Handles departmental budgetary administration for the Photonics Initiative, including, but not limited to, assisting with travel and conference reimbursements, ordering supplies for core departments, and processing invoices;- Handles routine personnel transactions; - Assists Director with preparation of meeting materials and other ASRC materials; ensures materials are updated and available; - Receives and provides general information regarding the ASRC in-person, via phone, and email;- Other duties as assigned.

Qualifications

Bachelor's Degree required and 2 years of experienceA preferred candidate should have:- Strong organizational skills and ability to meet deadlines and multi-task- Capacity and willingness to self-motivate and demonstrate initiative- Strong work ethic and high degree of professionalism- Excellent attention to detail- Excellent verbal and written communication skills- Excellent interpersonal skills- Ability to work with standard office software- Ability to use sound judgement to make decisions, exercise discretion and tact, and resolve problems- Ability to work collaboratively within a team-based environment.

RFCUNY Benefits RFCUNY Employee Benefits and Accruals (https://www.rfcuny.org/rfwebsite/media/0zrcgdyw/rfcuny-benefits-at-a-glance-ft-2025-project-employee.pdf)

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department ASRC Photonics Initiative

Status Full Time

Annual Salary Range $60,000.00 - $72,500.00

Closing Date Feb 13, 2026 (Or Until Filled)

Bargaining Unit No

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