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Administrative Coordinator 1-4

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Administrative Coordinator 1-4

Salary

$1,820.00 - $3,120.00 Monthly

Location

Lake Charles, LA

Job Type

Classified

Job Number

214901

Department

Lake Charles Harbor & Terminal District

Opening Date

11/18/2025

Closing Date

11/30/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

Mission:

TO ACTIVELY CREATE, FACILITATE AND ENHANCE BENEFITS FROM MARITIME TRANSPORTATION AND ECONOMIC DEVELOPMENT FOR THE BENEFIT OF ITS CUSTOMERS, STAKEHOLDERS, AND THE CITIZENS OF SOUTHWEST LOUISIANA

About this job:

Performs varied and complex administrative and paraprofessional tasks for the Lake Charles Harbor & Terminal District (Port of Lake Charles) including monitoring and ensuring compliance with the drinking water, Consumer Confidence Report (CCR); monitoring, maintaining, and issuing inventory; maintaining database for tracking and scheduling of maintenance activities; and coordinating the sale of obsolete equipment; as well as payroll duties for the Maintenance Department.

An ideal candidate should possess the following competencies:

Accepting Direction : The ability to accept and follow directions from those higher in the chain of command.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Using Data : The ability to use relevant and valid data to inform a recommendation for action.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Championing Continuous Improvement: The ability to systematically drive or promote continuous improvement

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

Displaying Professionalism : The ability to recognize how your actions impact the perceptions of both you and your organization.

Following Policies and Procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168040) .

Job Duties and Other Information

Job Duties:

+ Collects and files employees’ overtime sheets, leave slips, and absentee reports; Compiles timesheet and attendance information and enters into payroll systems to assure appropriate payment of employees in the Maintenance Department; Monitors Maintenance Department Employees’ leave balances and notifies employees and supervisors of problematic balances and trends;

+ Maintains inventory for all equipment at the District's Bulk Terminal #1 facility; Ensures necessary parts for the Operations & Maintenance Departments are in stock to support the completion of maintenance activities, work orders and operational tasks; Requisitions inventory items utilizing the District's electronic inventory system; Receives parts into the District's electronic inventory system; Handles shipping and receiving tasks for the District's Bulk Terminal #1 facility

+ Maintains equipment database for all District equipment, machinery and vehicles; Collects data; Maintains and develops preventative maintenance tasks and schedules for all District equipment, machinery, and vehicles; Prepares and tracks monthly predictive, corrective, and preventive maintenance work orders; Enters information, provided by District employees on completed work orders, into database; Enters vehicle and equipment mileage and hours into the equipment database; Assists direct supervisor with scheduling and coordinating maintenance activities, and with ordering and stocking repair parts

+ Perform complex, often specialized, paraprofessional duties in support of staff members and/or operations; Compiles information and prepares specialized reports; Communicates and works with other departments, customers and vendors; Manages the sales process of obsolete/retired equipment by selling District property on an internet-based auction website; Coordinates with all departments that are selling items, and the buyers, to arrange timely and safe pick up of materials Assists direct supervisor with all Department of Health and Hospital matters; Prepares and/or supervises the preparation of numerous reports for the District. Performs other duties as needed or assigned

Position-Specific Details:

Appointment Type:Probational, Promotional, Detail to Special Duty, or Job Appointment

Career Progression: This position participates in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Jo Ellen Elliott

Lake Charles Harbor & Terminal District

337-493-3522

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

02

CE: Explain your rating by providing specific and relevant examples in the box below.

03

FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ 1= I have no experience and/or am uncomfortable following policies and procedures

+ 2= I have limited experience or require assistance to follow policies and procedures

+ 3= I can follow policies and procedures

+ 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures

04

FPP: Explain your rating by providing specific and relevant examples in the box below.

05

Are you a current permanent classified employee of Lake Charles Harbor & Terminal District?

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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