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Export Documentation Coordinator

The Export Documentation Coordinator plays a vital role in coordinating and overseeing the exporting operations of a company. They are responsible for ensuring smooth communications between customers, their end customer, and USDA. This role requires strong organizational skills, attention to detail, and knowledge of international shipping and customs regulations. The Export Documentation Coordinator works closely with various internal departments such as management and export dock teams to ensure all regulations are met for the country of destination.

Export Documentation Coordinator Responsibilities

Coordinate and manage all aspects of export documentation including scheduling, and customs compliance.

Prepare shipping documents, such as commercial invoices and bills of lading, ensuring accuracy and compliance with international trade regulations.

Collaborate with internal departments to ensure timely and accurate preparation of export orders, including picking, packing, and labelling of goods.

Work closely with customs brokers to ensure compliance with customs regulations, including the preparation and submission of required documentation.

Maintain and update shipping records, tracking systems, and databases to ensure accurate and accessible information.

Resolve any shipping-related issues, such as delays, damages, or discrepancies, by coordinating with relevant parties and implementing corrective actions.

Stay updated on international trade regulations, customs procedures, and shipping trends to ensure compliance and recommend process improvements.