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Event Logistics Manager

How to Apply

A cover letter is welcomed. If you submit one, please attach it as the first page of your resume.

This is a full time, hybrid, term-limited position ending after three (3) years from the hire date and is eligible for UM benefits. Before the end of the term limit, it could be considered for a term extension or for transition to an open-ended position.

To be considered you must be eligible to work in the United States without requiring university sponsorship for continued employment.

TheOffice of University Development (https://giving.umich.edu/um/about) maximizes private support for the University of Michigan.

Job Summary

You will be responsible for logistical arrangements, and the planning and execution of institution-wide ceremonial, development and presidential events. You will receive direction from the Director, Event Creative and Logistics, and will partner with our event colleagues to produce impactful events in a complex, but fun, work environment.

**Reports to:** Director, Event Creative and Logistics

Why Work at Michigan?

Benefits at the University of Michigan

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

+ Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave

+ A retirement plan that provides two-for-one matching contributions with immediate vesting

+ Many choices for comprehensive health insurance

+ Dental and vision insurance

+ Life insurance

+ Long-term disability coverage

+ Flexible spending accounts for healthcare and dependent care expenses

Responsibilities*

Event Logistics Planning and Execution (70%)

+ Plan, manage, and execute logistics for our University-wide development, ceremonial, and presidential events and initiative-based events.

+ Oversee and execute facility selection, contract negotiations, food and beverage selections, audio/visual service, transportation, decor, and entertainment.

+ Provide direction to our internal University service departments and external vendors.

+ Manage on-site staff and vendors during events.

+ Work in partnership with our Event Design team regarding the design, production, and distribution of invitations, printed programs, and other promotional materials.

Reports and Diagramming (15%)

+ Create venue diagrams and maps to support event logistics.

+ Prepare budget projections/estimates and reconcile final vendor payments relative to this position's assigned responsibilities per event.

+ Write staffing plans/assignments and manage on-site event teams in the execution of assigned events.

+ Produce technical agendas for virtual and hybrid events.

+ Participate in planning meetings; provide updates to planning calendars and department project management system, teamwork.com .

+ Support and/or lead special department projects, such as new initiatives in technology, event inclusivity practices, educational opportunities, and project management.

+ Share information with our design colleagues for the creation and maintenance of printed materials (ie., invitations, programs, signage), event webpages, and registration forms

Collaborative Communication and Teamwork (15%)

+ Participate in planning meetings; provide updates to planning calendars and department project management system, teamwork.com .

+ Support and/or lead special department projects, such as new initiatives in technology, event inclusivity practices, educational opportunities, and project management.

+ Share information with our design colleagues for the creation and maintenance of printed materials (ie., invitations, programs, signage), event webpages, and registration forms.

**For the full and detailed job description, please** click here (https://docs.google.com/document/d/1P1oQGYAqznXqrl9-f7nZ25A\_dtSbpMgN-BLyEQDcyEE/export?format=pdf) **.

Required Qualifications*

+ 1 year demonstrated event experience.

+ 4 years work experience or a bachelor's degree.

+ Collaborative and team approach to work.

+ Passion for providing exceptional customer service.

+ Proofreading and written communications skills.

+ Solid knowledge and experience using Microsoft Office software.

Note:

+ Overtime necessary to include early mornings, evenings, weekends, and holidays.

+ Travel is required and may occur at any time of the year, including holidays.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

For additional information about this position and to review other current openings in Development, please visit our website at: https://giving.umich.edu/um/careers

Application Deadline

Although the Posting End Date may indicate otherwise, this job may be filled and closed any time after a posting duration of seven calendar days.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

270737

Working Title

Event Logistics Manager

Job Title

Meetings/Special Events Mgr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Exempt

Organizational Group

Vp For Development

Department

Univ. & Development Events

Posting Begin/End Date

11/17/2025 - 11/27/2025

Salary

$57,000.00 - $57,000.00

Career Interest

Development/Institutional Advancement

Hospitality