• Administrative Coordinator I

    Texas A&M University System (Dallas, TX)


    Job Title

     

    Administrative Coordinator I

     

    Agency

     

    Texas A&M University Health Science Center

     

    Department

     

    Pediatric Dentistry

    Proposed Minimum Salary

    $3,916.67 monthly

     

    Job Location

     

    Dallas, Texas

     

    Job Type

     

    Staff

    Job Description

    Our Commitment

     

    Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

     

    Who we are

     

    A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistry (https://dentistry.tamu.edu/) in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

     

    What we want

     

    The College of Dentistry is looking for an Administrative Coordinator I to serve in our Pediatric Dentistry department.  The successful applicant must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

     

    What you need to know

     

    Proposed Salary: $47,000.00 annually, based on selected hire's qualifications.

     

    Work Schedule/Location: Located in Dallas, TX, this an on-site role with a typical schedule of Monday – Friday 8am to 5pm.

     

    Apply! A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume.

    Required Education and Experience:

    + Bachelor’s degree or equivalent combination of education and experience

    + Two years of related experience in office administration.

    Preferred Qualifications:

    + Administrative experience supporting a clinic.

    + Familiarity working in a clinic environment.

    Responsibilities:

    Scheduling

    + Oversees planning and execution of administrative operations related to the predoctoral and graduate pediatric program, schedules, eligibility, and accurate fee assignments.

    + Maintains clinic appointment calendar and provides monitoring support as a liaison for patients, parents, students, and faculty scheduling needs.

    + Participates in strategic scheduling to ensure adequate faculty, resident and student clinical coverage.

    Sedation & Hospital Case Coordination

    + Manages all aspects of IV sedation scheduling, documentation and approvals

    + Coordinates documentation for hospital OR cases.

    + Oversees patient & referral management. Coordinates patient intake, registration, and scheduling.

    + Manages incoming and outgoing referrals (to and from other providers). Ensures accurate and secure documentation of patient information.

    + Maintains communication between patients, providers, and external offices.

    + Communicates with families to support navigation of complex care pathways.

    Educational Support

    + Maintains and updates student rotation schedules (predoctoral and hygiene).

    + Coordinates records retention and maintains/provides Axium chart access, monitors attendance, and tracks student requirements.

    + Develops and maintains pediatric clinic manuals.

    + Researches and responds to inquiries about clinic procedures and processes and assists in training clinical support staff.

    + Serves as primary or backup administrative support to assigned functional areas.

    Access to Care

    + Analyzes eligibility and processes Musick/McJimpsey fund applications, expanding access to care for underserved children.

     

    Why Texas A&M University?

     

    We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.   Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.   Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

     

    + Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

    + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

    + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)   and at least   eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month

    + Automatic enrollment in the   Teacher Retirement System of Texas  (https://www.trs.texas.gov/Pages/Homepage.aspx)

    + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

    + Professional Development: All employees have access to free   LinkedIn Learning (https://linkedinlearning.tamu.edu/)   training, webinars, and limited financial support to attend conferences, workshops, and more

    + Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee

    + Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.