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Summary The Executive Assistant directly supports the Center Director, the Deputy Director, and other Center staff by providing programmatic and administrative support/services to fulfill the Center's Congressional mandates, including being the principal adviser on the adoption and implementation of policies and programs affecting veterans who are women, promoting use of authorized benefits through outreach activities to increase awareness among women Veterans, both in VA and in the public. Responsibilities The Executive Assistant will apply established procedures when performing tasks and will receive assignments that are designed to develop skills and knowledge. As experience and knowledge are gained and competency is demonstrated, the incumbent is gradually given more freedom to make independent judgments and decisions. The supervisor provides general standing instructions on what is to be done, procedures and methods to follow, data and information required, quality and quantity of work expected, and deadlines. Supervisor also provides additional, specific instructions for new, difficult, or special assignments including suggested procedures, sources of information, or reporting formats and techniques. The incumbent independently carries out recurring program and management analysis, clerical or technical tasks or assignments without specific instructions. The supervisor ensures that finished work and methods used are technically accurate and in compliance with established instructions, methods, procedures, and deadlines. Program Support Assistant: Directly supports the Director and Deputy Director providing administrative and clerical assistance to fulfill the Center's mandates. Office management and administrative support for the Center for Women Veterans' staff and serves as a contact point with staff on administrative matters. Schedules meetings and appointments for the Director and Deputy Director and establishes priorities, schedules, invitations to meetings, and arranges for representation by a subordinate official when desired and/or appropriate. Assembles materials and information for use at meetings, conducting necessary research in support of agenda items, contacting attending personnel as necessary. Prepares relevant pre-brief material(s) for Center Director/Deputy Director prior to scheduled meetings through template form. Event Support Assists with arranging conferences and meetings conducted for the Director and Deputy Director. Provides administrative/logistical assistance, including travel arrangements and itineraries where necessary, submits travel vouchers and reports and coordinates required follow-up for Director and Deputy Director and Center staff where necessary. Prepares materials for briefings and other presentations, such as slides, charts, graphs, briefings, etc. Determines information to be presented and appropriate formats. Rewrites the material as necessary. Composes short letters as assigned by the Director and Deputy Director. Monthly National Partner's Meeting manager - Recruit monthly speakers, manage speakers, organize and track partners, work with Director and Deputy Director to inform about upcoming meetings, run meetings. Correspondence and Publications Coordinates and prepares correspondence, proofreads for completeness, accuracy, tone, clarity, mastery of grammar, spelling and compliance with established policy. Must be proficient in all Office programs, especially a high proficiency for Microsoft Teams and Outlook email/calendar features. Reads all incoming publications, regulations and directives, which may be important to the activities of the Director or other Center staff. Refers those of importance or interest. Completes the Cabinet Report Supports staff on clearing Center's mailbox of incoming inquiries. Tracks incoming/outgoing mail and distributes to appropriate staff. Primary Office Manager General knowledge/understanding of data gathering and utilization Logistics & Acquisitions Tracks office equipment using Maximo. Responsible for procurement and control of Center's supplies and other small purchases and serves as the official cardholder of the Government credit. Performs simplified Acquisition Procedures for Micro Purchasing and the Government Credit card program. Maintain spreadsheet of data showing supplies and equipment in the Center. Assures that the Center has appropriate supplies in stock in order to adequately perform its mission. Assists in management of the Center's equipment inventory by: maintaining an updated inventory listing of items and locations; and participating in physical inventories of equipment items to make sure they are properly accounted for. Receives all visitors and telephone calls to the Director and Deputy Director. Business Office Operations Maintains workflow by working with program analyst and other staff to assure efficiency and timeliness of administrative functions affecting the office. Supports staff on completing Iris Inquiries Enters time and attendance data into the electronic system, and coordinates leave and other timekeeping issues. Performs other duties as assigned. Work Schedule: Full-time; Monday - Friday; 7:30am - 4:00pm Telework: Yes - as determined by the agency policy. Virtual: This is not a virtual position. Position Description/PD#: 39834-0 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. As a condition of employment for accepting this position, you may be required to serve a one year probationary period or two year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period one year probationary period or two year trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/24/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. See the Required Document section below for more information regarding the SF-50s needed to verify time-in-grade. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing a wide variety of administrative tasks including scheduling meetings, managing executive calendars, coordinating travel arrangements and preparing reports and presentations; utilize databases and correspondence management systems to effectively organize and track correspondence and reports; collaborates with correspondence analysts throughout the Department to meet deadlines and ensures documents are in compliance with VA policy and standards; tracks correspondence through the approval process and alerts the Executive Secretary in case of missing or delayed materials; effectively uses VIEWS or similar electronic records management system to record and track documents for signature or approval. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy: To be found well-qualified, applicants must meet the following qualifications: Serves or served in an Executive Secretariat or a comparable function with direct experience with: managing a senior executive calendar; utilizing databases and correspondence management systems to effectively track and retrieve information; as well as the ability to perform a wide variety of administrative tasks. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. You will be rated on the following Competencies for this position: Administration and Management Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Manages and Organizes Information Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary and performed in an office environment. The incumbent may be required to travel occasionally with the Director and/or Deputy Director. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP), va.gov/EMPLOYEE/docs/The-Fair-Chance-to-Compete-Act.pdf for more information. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://appsupport.usastaffing.gov/hc/en-us/sections/28980686389652-Reasonable-Accommodation-Information