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Accounting Office Administrator

Schedule: Monday–Friday, 8:00 AM–4:30 PM

Employment Type: Permanent

Salary Range: $90,000–$100,000

About the Company

We are a fast-growing start-up in the semiconductor industry with strong growth projections for 2026. This is an exciting opportunity to join a dynamic team and grow into senior administrative roles as the company expands.

Position Overview

The Office Administrator will manage payroll, human resources, accounting, and office operations for our R&D facility. This role reports directly to a Senior Executive and plays a critical part in ensuring smooth day-to-day operations.

Key Responsibilities

Administrative & Office Management

+ Provide executive-level administrative support

+ Manage office tasks: scanning, printing, organizing, and ordering supplies

+ Oversee inventory tracking and maintenance parts ordering

+ Prepare purchase orders and coordinate procurement

+ Act as liaison with building management

Accounting & Finance

+ Accounts Receivable: invoicing, payment tracking, collections, and deposits

+ Accounts Payable: bill entry, vendor communication, and payment processing

+ Prepare financial statements and managerial reports

+ Monitor cash flow and report cash position to executives

Payroll & HR

+ Maintain employee records

+ Process weekly payroll via ADP

+ Ensure compliance with payroll tax regulations

R&D Tax Credit Support

+ Compile and analyze financial data for R&D tax credit eligibility

+ Prepare documentation for tax credit filings

+ Support audits and inquiries related to R&D tax credits

Required Qualifications

+ Bachelor’s degree in business OR Associate’s degree with 5+ years in a similar role

+ 3–5 years of accounting experience (CPA preferred)

+ Experience with NetSuite ERP or similar systems

+ Familiarity with payroll processes and ADP software

+ Proficiency in Microsoft Office (Word, Excel, Outlook)

+ Strong written and verbal communication skills

Preferred Qualifications

+ Experience with QuickBooks or NetSuite

+ Background in R&D or start-up environments

+ Prior experience with international companies (Japan)

Employee Value Proposition

+ Join a start-up with strong growth potential

+ Opportunity for career advancement into senior administrative roles

+ Collaborative and innovative work environment

Job Type & Location

This is a Permanent position based out of Albany, NY.

Pay and Benefits

The pay range for this position is $90000.00 - $100000.00/yr.

Medical, Vision & Dental Coverages, 401K, PTO, Sick Time, Paid Holidays, Bonus Potential

Workplace Type

This is a fully onsite position in Albany,NY.

Application Deadline

This position is anticipated to close on Nov 26, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.