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Description

We are looking for a highly skilled and detail-oriented Executive Assistant to join our team. This position offers an exciting opportunity to support executive leadership in a dynamic manufacturing environment. The ideal candidate will excel at managing confidential information, coordinating schedules, and handling multiple priorities with professionalism and efficiency.

Responsibilities:

• Coordinate and manage an active calendar of appointments, ensuring schedules are followed and prioritized effectively.

• Arrange complex travel plans and itineraries, including compiling necessary documents for travel-related meetings.

• Prepare and maintain confidential correspondence, reports, spreadsheets, and databases with a high level of accuracy.

• Plan and schedule offsite meetings, ensuring all logistical details are handled seamlessly.

• Communicate with internal and external stakeholders to gather and relay essential information.

• Organize and maintain confidential files and records, ensuring accessibility and security.

• Assist in monitoring department boards and progress, providing feedback and reporting issues to relevant personnel.

• Utilize analytic software and Excel to update and maintain operational KPIs.

• Support Operations Directors with board audits, schedule adjustments, and ensuring accuracy.

• Perform floor walks to observe and report on project progress and address any operational challenges.

Requirements

• Minimum of 3-5 years of experience in an executive administrative role, preferably in a fast-paced environment.

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Exceptional organizational and communication skills, both written and verbal.

• Proven ability to handle confidential information with discretion.

• Strong critical thinking and problem-solving skills, with a proactive approach to challenges.

• Ability to interact effectively with all levels of management and external clients.

• Demonstrated ability to manage multiple projects and prioritize tasks under tight deadlines.

• Detail oriented demeanor, positive attitude, and a high degree of tact and initiative.

Bilingual Spanish

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .