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Title:Senior Executive Assistant (Clerk to the Board); Exempt RB# 25-255

ID:10167

Department:Other

Division:Contract (Exempt)

Type:Support Staff

Description

BUFFALO BOARD OF EDUCATION DEPARTMENT OF HUMAN RESOURCES ROOM 720 CITY HALL BUFFALO, NEW YORK 14202

November 19, 2025 RECRUITMENT BULLETIN #25-255

BUFFALO BOARD OF EDUCATION VACANCY Civil Service Residency Requirements will apply - must be a resident of the City of Buffalo

(The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans. The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American)

POSITION: Senior Executive Assistant (Clerk to the Board) - Union Exempt SALARY: Per Contractual Agreement LOCATION: Board Office APPLICATION: CANDIDATES FOR THIS POSITION SHOULD COMPLETE AN APPLICATION AVAILABLE ONLINE AT www.buffaloschools.org Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email. DISTINGUISHING FEATURES OF THE CLASS The Sr. Executive Assistant (Clerk of the Board) is a high-level secretarial position involving the performance of routine administrative business and complex secretarial tasks. The employee serves as assistant to the nine elected members of the Board of Education. The Sr. Executive Assistant (Clerk of the Board) acts on behalf of the Board of Education in accomplishing administrative business and organization efforts. The employee facilitates the discharge of the Board of Education Commissioners’ statutory responsibilities and coordinates with the Superintendent of Schools. Will influence policies, be involved in decision making, and oversee the day-to-day operations of the Board of Education Office is required. General supervision may be exercised over other staff within the Board of Education Office. The Clerk of the Board is required to work at night when attending meetings, elections and special sessions. This employee works independently under general supervision from, and reports directly to, the Board President or Superintendent of the School. Does related work as required. TYPICAL WORK ACTIVITIES Specifically, the Sr. Executive Assistant (Clerk of the Board) will be responsible for the following: • Serves as the Clerk at Business and Special Meetings of the Board and Public Hearings; • Supervises, plans, directs and organizes the work activities of the other staff assigned to the Board’s Administrative office and ensures that they are utilized within the best practice for the Buffalo City School District; • Draft correspondence, specifically that which calls for legislative advocacy and/or legislative and regulatory concerns, on behalf of the Board; prepare documentation for weekly (scheduled) Leadership Meetings; • Serves as a liaison between the Superintendent of Schools, administrative staff, and the Board; • Provides administrative management of the Board’s Office including approval of the Request Leaves of Absence and related time approval functions; • Serves as the point person for the Board with District personnel and external partners and constituents; • Provides Board policy and administrative regulations to general public; maintains Board policy manual, administrative rules and regulations, by-laws, review and approves meeting minutes in current status and for public inspection; • Keeps Board members apprised of relevant matters of concern and handles details of matters of protocol; • Certifies Board resolutions and prepares documents requiring the Board seal; maintains custody of the Board seal; • Designs and conducts such research as required for Board members; • Collaborates with District departments to obtain the most recent data and identify opportunities for the Board to engage with stakeholders; • Exercise independent judgment to recommend, implement, and review departmental and/or organizational objectives; • Provide foresight to organizational and strategic planning based on current and past trends; • Support the Board’s Governance; • Manages the elections registration and financial process during Board of Education election years; • Implementation of Policy #1331 on all basic Sr. Executive Assistant duties • Planning and preparation with the Superintendent of all Board agendas for work sessions and business meetings • Planning for all arrangements related to holding business meetings and work sessions • Review, preparation, and correcting of monthly Board Docs items submitted by Cabinet Members • Planning Board Retreats, special meetings and participation in regional Board of Education events • Liaison to Erie County Association of School Boards • Liaison and administrative duties relating to Board of Education elections and annual reorganization • Management of Board of Education redistricting process and facilitator of redistricting committee • Management and facilitator of Board of Education Ethics Committee • Conducts other duties assigned by the Buffalo Board of Education President and other members of the Board FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: • Thorough knowledge of office terminology, practices and procedures; • Ability to proofread not only for spelling, grammar and punctuation but also for sense, consistency and quality; • Good knowledge of office management techniques; working knowledge of first line supervision when applicable to position; • Record keeping ability; • Ability to operate a variety of office equipment including a computer and applicable software; • Ability to interpret and transmit administrative directives and policies; ability to conduct research and make recommendations; • Ability to monitor expenditures; ability to prioritize workload in accordance with administrator’s priorities; ability to independently resolve problems; • Ability to review, prioritize and take action on administrator's mail and inquiries as appropriate; • Ability to communicate orally and in writing; • Ability to understand, follow and interpret oral and written directions; • Ability to purchase office equipment and supplies; • Ability to establish and maintain professional relationships with staff and the public; • Physical condition commensurate with the demands of the position; • Proven ability to work under pressure and coordinate within all levels of District management • High attention to detail; • Ability to conduct financial analyses, justification, and forecast studies; • Experience working with and maintaining sensitive and confidential information; • Cooperative team player and proficient hands-on contributor; • Exercises good judgment, tact, flexibility, organizational and planning skills; • Ability to work in fast-paced environment; • Experience working in a school district or government environment preferred. MINIMUM QUALIFICATIONS • Bachelor's Degree is required (Concentration in Business or Public Administration is preferred). • Five (5) years of administrative and/or policy analysis experience and three (3) years of supervisory experience. • Experience working in a school district or government environment preferred NOTE: Verifiable part-time experience will be pro-rated to meet full-time experience requirements. Proof of education must be presented at time of appointment FINAL FILING DATE: Open until filled APPROVED: Tami Hollie-McGee Chief of Human Resources The Buffalo Public School District does not discriminate on the basis of an individual's actual or perceived race, color, creed, religion, religious practice, national origin, ethnic group, sex (including sexual harassment and sexual violence), gender identity, sexual orientation (the term "sexual orientation" means heterosexuality, homosexuality, bisexuality, or asexuality ), political affiliation, age, marital status, military status, veteran status, disability, weight, domestic violence victim status, arrest or conviction record, genetic information or any other basis prohibited by New York state and/or federal non-discrimination laws in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the District's non-discrimination policies should be directed to [email protected] or to: Tami Hollie McGee, Chief of Human Resources 719 City Hall Buffalo, NY 14202 (716) 816-3579