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Overview

The New York Medical College School of Medicine (NYMC SOM) is seeking an individual to serve in a highly dynamic program manager position that will coordinate critical projects within the Office of Undergraduate Medical Education. This position ensures the smooth operation of curricular activities and program logistics to ensure continuous quality improvement (CQI) and accreditation compliance. This is an exceptional opportunity for highly motivated candidates to join an enthusiastically engaged, multi-disciplinary group of academic scholars, health care professionals, and specialists in medical education. The Program Manager will provide support for the undergraduate medical education program and for LCME and Middle States accreditation, including assisting with key performance indicators, action steps, and policies, and working closely with both the Dean of Undergraduate Medical Education and the Assistant Dean of Assessment, Evaluation, and Accreditation. This will require working on project plans and workflows for implementation of undergraduate medical education programs, accreditation, preparation of required materials, and monitoring timelines for completion. Administrative responsibilities such as organizing meeting times/rooms and minute taking will be required. This position requires an individual with the ability to take initiative with various groups and individuals to obtain/correct data.

Responsibilities

Program management including:

+ Support the Chair of the Educational Quality Improvement Program (EQUIP) team.

+ Coordinate and track NYMC SOM CQI activities.

+ Schedule presentations, prepare and distribute meeting materials.

+ Summarize and document key meeting outcomes.

+ Other duties as assigned to maintain accountability and momentum across CQI initiatives.

Provide administrative support to the LCME Faculty Accreditation Lead and Assistant Dean of Assessment, Evaluation, and Accreditation for Liaison Committee on Medical Education (LCME) or Middle States accreditation-related activities:

+ Assist in the preparation of required reports/documents.

+ Document meeting minutes.

+ Track key action items to ensure adherence to accreditation timelines and compliance.

+ Participate in preparation for accreditation visits.

+ Develop and maintain standard operating procedures in the Office of Undergraduate Medical Education to support effective and efficient curriculum delivery across all phases.

+ Maintain a system to track phase-specific curricular initiatives.

+ Routinely engage with Phase 1 and Phase 2/3 Curriculum Administrators, identifying and escalating challenges with curriculum delivery as needed.

+ Stay informed of major curriculum developments to support decision-making across phases/UME overall.

Monitor SOM policy compliance with NYMC Policy on Policies:

+ Maintain an up-to-date tracking system of SOM policies.

+ Monitor policy review cycles.

+ Notify stakeholders of upcoming reviews/deadlines.

+ Send approved policies to Legal for publication to the website.

+ Track final approval and publication to website.

Support the Education and Curriculum Committee (ECC) chair:

+ Identifying and track action items from ECC meetings - including those from the course, phase, and curriculum review process, and share information with relevant stakeholders.

+ Routinely communicate with ECC chair and meeting recorder to ensure information is accurate and up-to-date.

+ Synthesize key information to ensure accountability and resolution across committees.

+ Assist with agenda creation.

Support the Curriculum Advisory Team (CAT):

+ Prepare and distribute meeting agendas in advance.

+ Identify/communicate pending action items that require curriculum committee and subcommittee chair action.

+ Engage with curriculum committee and subcommittee meeting recorders to ensure information is accurate and timely.

+ Coordinate special events related to the medical education program, including UME sponsored curriculum retreats.

Administrative and other related duties including:

+ Contribute to the training of medical education staff by providing guidance on the Program Manager position and relevant department and institutional policies and procedures.

+ Develop and organize department level orientation for new hires.

+ Compile information for UME and curriculum committee meetings (anticipating necessary information, preparing agendas, notes, and pertinent information) and track follow-up of action items.

+ Prepare correspondence, documents, and presentation materials relevant to the M.D. program.

+ Compile and manage documents for academic calendars.

Qualifications

Education requirement:

+ University degree in Business Management is desirable

+ Minimum 3 years experience in medical education. Experience will be considered within the fuller context of a candidate's qualifications including education, skills, and training.

+ Upgrading of current skills or acquiring additional skills as required by requesting and completing courses, seminars, etc.

Licenses or certifications:

+ Experience working with program management software such as Microsoft Project or Access is preferred

Technical/computer skills:

+ Computer proficiency in a Windows environment using MS Office (Word, PowerPoint, Excel, Access, Outlook), graphics software, Google Mail, SharePoint

+ Advanced word processing, graph and table design

+ Ability to analyze and interpret data at an advanced level

+ Highly developed organizational and planning skills

+ Proficiency in the use of artificial intelligence (AI) to support work efforts.

Prior experience:

+ Strong organizational and administrative management background preferred

+ Experience in academic and/or administration including a strong understanding of university organization and shared governance structures preferred.

Other Skills and Attributes:

+ Outstanding interpersonal, verbal and written communication skills

+ Demonstrated ability to develop strong relationships internally and externally with colleagues, stakeholders, faculty and staff

+ Excellent leadership skills, planning and organization skills requiring time management in a deadline-driven and goal-oriented environment

+ Ability to efficiently manage multiple projects concurrently from inception to completion

+ Ability to routinely and independently exercise sound judgment in making decisions

+ Understand organizational and change management and its processes with track record of working collaboratively to plan and organize successful initiatives

+ Ability to engage and motivate a group of diverse team members

+ Excellent analytical and problem-solving skills

+ Ability to role model and work cooperatively with colleagues, supervisors and support staff

+ Ability to oversee and maintain an effective team of task-oriented employees who are able to work both autonomously on projects and as a team

+ Ability to help maintain a positive work environment built on trust and camaraderie among team members

+ Courage and maturity to make difficult decisions when required

+ Ability to give, accept, and act on constructive feedback

+ Demonstrate the highest standard of professionalism, cultural sensitivity, and ethical behavior in all aspects of personal and professional actions and performance, including discretion and confidentiality that upholds the Family and Educational Rights and Privacy Act (FERPA)

Physical demands:

+ Intense visual concentration – computer use and reports

+ Occasional hand delivery of materials

Minimum Salary

USD $65,280.00/Yr.

Maximum Salary

USD $81,600.00/Yr.

New York Medical College offers a comprehensive benefits package for full-time employees* which includes:

+ Full range of Health Plans

+ Medical Plans (choice of EPO, PPO, High Deductible HSA)

+ Flexible Spending Accounts (FSA)

+ Dental Plans (PPO & HMO) and Vision Plan

+ Dependent Care and Transit Programs

+ Life Insurance, AD&D and Voluntary Supplemental Life Insurance

+ Short-term and Long-term disability programs

+ Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

+ New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children

+ Legal plan

+ Employee Assistance Program

+ Early-Release Fridays (October - March)

+ Generous Paid Time Off

+ Vacation, Sick Leave, Personal Leave

+ Annual Holiday Schedule

*Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs.

New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [email protected] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [email protected] and 646-565-6000 x55330.

Job Locations US-NY-Valhalla

Requisition ID 2025-12621

Position Type Full-Time

Schedule Shift 1

Hours Per Week 35

Travel 10%

Category Administration

FLSA Status Exempt