"Alerted.org

Administrative Assistant 2

Print (https://www.governmentjobs.com/careers/iowa/jobs/newprint/5148162)

Apply



Administrative Assistant 2

Salary

$49,400.00 - $72,612.80 Annually

Location

Mitchellville - 50169 - Polk County, IA

Job Type

Full-time

Job Number

26-01332

Agency

249 Corrections - Iowa Correctional Institution for Women (Mitchellville)

Opening Date

11/19/2025

Closing Date

11/30/2025 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

[email protected]

+ Description

+ Benefits

+ Questions

Job Description

Serve as the Administrative Assistant II for records at Iowa Correctional Institution for Women.

Provide cross training to records staff for on the job training and act as a resource to staff at all levels.

Review all incoming incarcerated individual files to include any pending charges or detainers through the process of NCIC(National Crime Information Center).

Make appropriate collateral contacts as needed. Input, prepare and submit proper forms and any relevant collateral checks for information to maintain accuracy and communication.

Review and verify documents for additional sentencing, jail credit for time served and dead time on parole violations, loss of earned time related to discipline.

Review, record and enter pending release dates.

Review sentencing orders for applicability of mandatory sentencing.

Collaborate and review information related to relevant court files in the Electronic Data Monitoring System(EDMS), Iowa Courts Online and National Crime Information Center.

Complete records checks on incoming trips/clearing detainers and checking disciplines prior to release.

Coordinate and supply information to counselors and incarcerated individuals for sentencing information, expiration dates, time computation, jail credits and other matters as needed/requested.

Review institution policies/manuals on records and update changes as needed.

Respond to inquiries regarding offender movement and sentencing.

Handle necessary paperwork for Federal Detainees and Federal Bureau offenders as requested/needed.

Responsible for releases/parole/work release/reconsideration/out to court processes.

Review files, parole and work release orders and release memos prior to release from the institution as needed.

Communicate pertinent information regarding trips to the Control Center and/or all appropriate staff including distributing incoming lists to necessary staff.

Contact appropriate institutions or agencies of offender movement as needed.

Coordinate all activities needed to prepare files to be transferred meeting deadlines.

Calculate, as needed, each offender sentence, and time losses.

Enter calculations into the ICON system and distribute copies and notifications accordingly.

Distribute information on offender expiration of sentences on each and all sentences to relevant stakeholders and incarcerated individuals.

Prepare monthly reports as requested regarding average daily populations, statistical data on records related business and incarcerated individuals using computer generated and institutional data.

Gather and release specific statistical information to Department of Corrections staff and others regarding offenders, as required in accordance to Iowa Code and Department policy adhering to DOC policy regarding confidentiality.

Maintain security and confidentiality of all offender files, at all times.

Maintain offender ICON(Iowa Corrections Offender Network) files in a timely fashion so other staff can find information.

Periodically check offender files for continuous quality insurance.

Ensure all ICON files of released offenders are up to date.

Schedule intakes and releases using the electronic scheduling system.

Enter out of state parole information into ICOTS(Interstate Compact Offender Tracking System).

Attend and participate as requested at the quarterly records administrator meetings.

Communicate meeting information from the statewide meeting to the internal Records team.

Attend and participate in the internal monthly Records meetings and Quarterly Programs Meeting.

Answer correspondence and verbal inquiries from internal and external stakeholders.

Answer incarcerated individual kiosks, records requests and inquiry related to records.

Review and record probation revocation hearing information as needed.

Assist with requested/required incarcerated individual documents/file and Social Security Cards for offenders releasing.

Other duties as assigned.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

+ Graduation from an accredited four-year college or university with a bachelor's degree in any field, and experience equal to one year of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness).

+ A total of five years of education and/or full-time experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.

+ Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as an Administrative Assistant 1.

For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/class\_and\_pay/JobClassDescriptions/AdministrativeAssistant2-00709-90709.pdf) .

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the information provided on your application and resume must be truthful, honest, and accurate to the best of your knowledge?

Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

+ Yes - I understand and agree

+ No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

+ No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

+ Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

Have you graduated from an accredited four-year college or university with a bachelor's degree in any field? IF YES - How many months of experience do you have of full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness)?

+ I have not graduated from an accredited four-year college or university with a bachelor's degree in any field

+ Less than 12 months of the administrative support work identified

+ 12 months or more of the administrative support work identified

04

How many years do you have of a combination of post high school education in any field AND/OR full-time administrative support (e.g., screening visitors and callers; opening/distributing mail, typing/proofing documents, letters, and reports; organizing files; scheduling meetings/appointments; arranging travel; processing travel claims; ordering supplies/equipment) or technical support work (e.g., determining budget, personnel, and equipment needs; compiling/evaluating statistical, historical, economic, business, financial or technical program data; interpreting or securing compliance with laws, rules and regulations; reviewing operating records/reports and evaluating their effectiveness)? 30 semester hours equals one year of experience.

+ I do not have any of the combined education and/or experience

+ Less than five years of the combined education and/or experience

+ Five years or more of the combined education and/or experience

05

Are you a current State of Iowa employee- executive branch? IF YES - How many months do you have of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa?

+ I am not a current State of Iowa employee

+ I do not have any experience in the classification of Administrative Assistant 1 for the State of Iowa

+ Less than 12 months of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa

+ 12 months or more of full-time experience in the classification of Administrative Assistant 1 for the State of Iowa

Required Question

Employer

State of Iowa

Agency

249 Corrections - Iowa Correctional Institution for Women (Mitchellville)

Address

420 Mill St SW

Mitchellville, Iowa, 50169

Website

https://doc.iowa.gov/find-facility/iciw

Apply

Please verify your email addressVerify Email