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Administrative and Editorial Support- Municipal Intern III

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Administrative and Editorial Support- Municipal Intern III

Salary

$16.25 - $43.56 Annually

Location

Norfolk, VA

Job Type

Casual Part-time

Job Number

13667

Department

City Clerk

Opening Date

11/19/2025

Closing Date

11/30/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications. In support of over 225,000 residents, regional neighbors, and visitors from all over the world, the City of Norfolk employs over five thousand hardworking, agile, and accountable individuals who each play a vital role in making Norfolk the unique and authentic city of the future that its citizens deserve and demand.

The Office of the City Clerk records and manages the city's legislative and official proceedings, provides administrative support, and serves as the liaison between the Norfolk City Council and Norfolk's Citizens. The Office of the City Clerk also serves as custodian of Norfolk's Historic Mace and City Seal. The City of Norfolk's City Clerk's office is seeking a casual part-time Administrative and Editorial Support to provide comprehensive support to the City Clerk’s office by managing official records, coordinating boards and commissions, handling public inquiries, and ensuring clear and professional communications.

Department Hourly Rate: $20.00

Essential Functions

Essential functions include but are not limited to:

+ Editorial Support: Draft, edit, and proofread agendas, minutes, reports, and official correspondence.

+ Telephone Operations: Serve as the first point of contact for incoming calls, direct inquiries, and provide accurate public information.

+ Boards & Commissions Coordination: Maintain rosters, track appointments, and schedule meetings.

+ Public Engagement: Facilitate communication between residents, elected officials, and city staff to ensure transparency and accessibility.

+ Technology & Records Management: Use databases and scheduling software to streamline workflows and maintain accurate records.

Education/Experience

The preferred candidate will possess:

+ A graduate degree, preferably in English Literature or African American History.

+ Some publishing or equivalent experience.

+ Familiarity with Chicago-style citations.

+ Experience with Microsoft Office, particularly footnote and endnote features).

This position requires:

+ Strong written and verbal communication skills

+ Knowledge of municipal government operations

+ Proficiency in office software, i.e. word, excel and access and telephone systems

+ Ability to multitask and manage competing priorities

+ Customer service orientation with professionalism and discretion

Additional Information & Requirements

Work Location: Norfolk City Hall Building, 810 Union Street, Norfolk, VA 23510

Work Hours: The estimated workload will be 15 to 20 hours a week.

+ Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

+ Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

+ Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

+ Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

+ The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

+ I understand and will answer the following supplemental questions completely and thoroughly.

02

Please select the highest level of education you have completed.

+ High School Diploma/GED

+ Some College (6 months or more)

+ Vocational/Technical Degree

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

03

Do you possess a bachelor's or master's degree in English Literature, Writing, or African American History?

+ Yes

+ No

04

Do you possess any experience with publishing?

+ Yes

+ No

05

Are you familiar with Chicago-style citations?

+ Yes

+ No

06

This position requires a proficient level of computer skills. Please select the response that best describes your computer skill level, including using Microsoft Office, such as Word, Excel, and PowerPoint.

+ Beginner

+ Intermediate

+ Advanced

07

Please rate your experience with literary analysis, citations, and grammar.

+ Beginner

+ Intermediate

+ Advanced

08

Are you experienced with Microsoft Office footnotes and endnotes features?

+ Yes

+ No

09

Please briefly describe an experience where you've had to balance a variety of responsibilities and handle many projects simultaneously, efficiently, and accurately.

10

Do you have a valid driver's license?

+ Yes

+ No

11

Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.

12

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

+ I am not a Veteran

+ I am a Veteran

+ I am a Disabled Veteran

13

Are you a current or previous City of Norfolk employee?

+ Yes - I am a current City of Norfolk Employee

+ Yes - I am a previous City of Norfolk Employee

+ No - I am not a previous or current City of Norfolk employee

Required Question

Employer

City of Norfolk

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