• Administrative Coordinator

    UPMC (Pittsburgh, PA)


    Administrative Coordinator - Hillman, 2nd Floor (Shadyside)

     

    Are you highly organized, detail-oriented, and ready to be the go-to person for a dynamic team? Join us at Hillman on the 2nd floor in Shadyside as an Administrative Coordinator and play a key role in keeping our operations running smoothly.

    What You'll Do

    + Manage KRONOS: Ensure accurate timekeeping and scheduling for the unit.

    + Order Supplies & Equipment: From everyday essentials to specialized items, you'll handle pricing, purchasing, and tracking.

    + Support Leadership: Provide administrative assistance to unit leaders and help maintain efficient workflows.

    + Coordinate Maintenance Needs: Assist with upkeep and ensure the unit is always ready for success.

    Why You'll Love This Role

    + Be part of a collaborative team that values your input.

    + Enjoy a position where no two days are the same-your organizational skills will shine!

    + Make a real impact by supporting both staff and leadership in a fast-paced healthcare environment.Responsibilities:

    + Plans conferences for department and department head

    + Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)

    + Performs all responsibilities of an Administrative Assistant Sr

    + Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)

    + Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

    + Assists in recruiting, hiring, training, and evaluating the performance of employees

    + Analyzes complex information requests and determines complex trends

    + Develops reports for executive or department

    + Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)

    + High school diploma or equivalent or associates degree.

    + 5 years experience in an increasingly responsible administrative support role required.

    + Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.

    + Ability to use applicable MS Suite products.

    + Advanced knowledge of business processes and procedures.

    + Working knowledge of accounting and financial principles and functions.

    + Ability to analyze data. Ability to use discretion and independent judgmentLicensure, Certifications, and Clearances:

    + Act 34

     

    UPMC is an Equal Opportunity Employer/Disability/Veteran