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Department: 480501 - UHR Temporary Services

Essential Job Duties:

The individual n this position will manage and support all aspects of accounting, purchasing, receiving, and auditing of day-to-day AR/AP functions.

Hybrid 2 days per week after onsite training has been completed and a proven track record has been maintained.

Other Work/Responsibilities:

+ ASSIST – Center Liaison (60%)

+ Manage and support all aspects of accounting, purchasing, receiving, and auditing of daily AR/AP functions.

+ Perform pre-audit review of invoices from external subcontractors under various Center awards to ensure allowability and accuracy; process payments through the NCSU financial system.

+ Maintain the Center’s state F&A budget and projections; collaborate with the Director and Office in quarterly meetings to effectively manage operational funds and expenditures.

+ Process a variety of financial transactions, including:

+ Small purchase vouchers

+ Invoices and reimbursements

+ Large purchase requisitions

+ Subcontract requests

+ Travel reimbursements

+ Interdepartmental transfers (IDTs)

+ Journal vouchers (JVs) for faculty, visitors, staff, and students

+ Manage the Center’s purchasing card (P-card), including monthly reconciliation.

+ Oversee purchasing and receiving of all Center materials, notify researchers of deliveries, and provide required University, State, and sponsor proof-of-delivery documentation.

+ Serve as the departmental MarketPlace approver for all Center projects, providing budget verification and oversight for all purchases.

+ Administer the Center’s CAMS inventory and reporting functions.

+ Manage invoicing for Institute member dues, working with the Director to track payment schedules and maintain current membership lists.

+ Evaluate and improve business processes by implementing online form systems (e.g., query-based “30/60/90 day” project status reports) to streamline fiscal operations, enhance compliance, and reduce redundancies at project closeout.

ECE Research Administration (40%)

+ + Provide post-award management and support for ledger 5 projects to ASSIST and ECE principal investigators (PIs).

+ Research, interpret, and apply policies and procedures governing grants, contracts, and internal awards, including cost accounting standards, sponsor terms and conditions, summer salary, cost-sharing management, and TEARS effort reporting.

+ Coordinate post-award budget changes for ASSIST and ECE PIs in compliance with University and agency regulations.

+ Perform pre-audit review of invoices from external subcontractors under various ECE awards to ensure allowability and accuracy; process payments through the NCSU financial system.

+ Generate monthly financial reports and account balances for ledger 5 projects; review expenditures for compliance with Cost Accounting Standards and sponsor requirements.

+ Meet periodically with PIs to monitor project portfolios, review budgets, and resolve errors or deficits via Project Modification Requests (PMRs).

+ Prepare Salary Distribution Change forms as needed to adjust salary accounts.

+ Work closely with the College Research Office to ensure proper adherence to departmental closeout procedures and timelines.

+ Serve as liaison between the Center, the Department, and other University units as needed.

+ Analyze and reconcile financial data to ensure appropriate expenditure rates on post-award funds and provide budget projections to the Director.

+ Continuously assess and enhance workflow efficiency by implementing digital tools and query-based reporting systems (e.g., “30/60/90 day” reports) to support streamlined fiscal management and compliance.

Required Qualifications:

+ Financial knowledge with experience working in a large complex organization.

+ Thorough knowledge of accounting principles and practices including knowledge of budgetary planning; understanding of audit requirements and a thorough knowledge of government accounting methods and procedures, financial practices, federal circulars, governmental accounting standards board ( GASB ), fund accounting, budgeting, and state and university policies and regulations.

+ Ability to interpret and apply complete Federal and State fiscal regulations to analyze and correct accounting and financial problems and errors; ability to make changes in the accounting system and procedures; ability to establish effective working relationships with business and program personnel.

+ Excellent written and verbal communication skills.

+ Must be able to work independently and be able to multi-task.

+ Proficiency in MS Word and Excel.

+ Strong organizational and communication skills.

Preferred Qualifications:

+ Prefer accounting experience with PeopleSoft Financials at NC State or equivalent.

Required license or certification:

N/A

Position Number: 48SM18

AA/EEO Statement:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.