• Project Admin Assistant

    Aston Carter (Auburn, WA)


    Project Admin Assistant

    Position Overview

    The Project Admin Assistant will provide administrative and operational support to ensure the smooth execution of

    project activities. This role is critical for maintaining accurate documentation, coordinating with vendors, and supporting the project team in day-to-day

     

    tasks.

    Key Responsibilities

    + Vendor Communication

    + Act as the primary point of contact for vendors regarding purchase orders.

    + Follow up on pending orders, delivery timelines, and resolve discrepancies.

    + Maintain professional and timely communication to ensure strong vendor relationships.

    + Purchase Order Management

    + Track and update purchase orders in the system.

    + Verify order details, pricing, and delivery schedules.

    + Escalate issues to the project manager when necessary.

    + Excel Reporting & Data Management

    + Create and maintain spreadsheets for tracking project expenses, timelines, and inventory.

    + Use Excel functions (pivot tables, VLOOKUP, c formatting) for reporting and analysis.

    + Ensure data accuracy and integrity across all project documentation.

    + Administrative Support

    + Schedule meetings and prepare agendas for project-related discussions.

    + Organize and maintain project files and documentation.

    + Assist with invoice processing and budget tracking.

    Required Skills &

    Qualifications

    + Technical Skills

    + Proficiency in Microsoft Excel (including formulas, charts, and data analysis tools).

    + Familiarity with purchase order systems or ERP tools is a plus.

    + Communication Skills

    + Strong verbal and written communication for vendor interactions.

    + Ability to handle follow-ups professionally and resolve issues promptly.

    + Organizational Skills

    + Detail-oriented with excellent time management.

    + Ability to prioritize tasks in a fast-paced environment.

     

    Preferred Attributes

     

    + Experience in project administration or procurement support.

    + Comfortable working independently and as part of a team.

    + Problem-solving mindset with a proactive approach.

    + Additional Skills & Qualifications

    + Basic accounting experience preferred.

    + At least 6 months of office setting experience.

    Work Environment

    The role is based in a typical office setting, primarily focused on desk work. The environment is welcoming and nurturing, offering opportunities for career advancement, including potential movement into the Customer Service department. The company is a large national entity known for its strong industry reputation.

     

    Job Type & Location

     

    This is a Contract position based out of AUBURN, WA.

    Pay and Benefits

    The pay range for this position is $30.00 - $35.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in AUBURN,WA.

     

    Application Deadline

     

    This position is anticipated to close on Nov 30, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.