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Position Overview:

The Payroll Administrator is responsible for preparing and processing bi-weekly payroll including two entities and over seventy properties within the Bay Area. In addition, this position prepares and uploads payroll and benefit entries into accounting software and is responsible for procuring a variety of reports on both a monthly and as needed basis.

Responsibilities:

Payroll Administration & Processing-

+ Processes Personnel Action Forms (PAFs) in Paycom for payroll and HR data changes.

+ Performs bi-weekly audits of PAFs and Paycom data to ensure accuracy.

+ Administers wage garnishments; includes setting up garnishments in Paycom, notifying staff, and monitoring deduction activity and payments to agencies.

+ Prepares manual live checks as needed.

+ Reviews bi-weekly timesheets and supports employees and supervisors to ensure accuracy and compliance with all policies, procedures, and labor laws. Includes working directly with staff and making corrections, providing training, and coordinating with other HR staff to facilitate follow-up for those not adhering to policies and procedures.

+ Prepares all aspects of bi-weekly payroll including additional earnings and benefit deduction adjustments as needed.

+ Processes bi-weekly payroll; includes reviewing and making corrections prior to the HR Associate Director’s second level review.

Accounting Entries & Reporting-

+ Prepares payroll and benefit GL and AP entries on bi-weekly and monthly basis; includes running Paycom reports and executing excel power query templates.

+ Uploads/imports CSV entries to Yardi accounting software.

+ Investigates and documents variance related to accounting entries and assists HR Associate Director with preparation of adjustment entries as needed.

+ Runs and prepares series of payroll and benefit reports on bi-weekly, monthly, and quarterly basis.

+ Serves as lead point person for payroll and benefit as well as general HR reporting requests; includes requests from HR staff, other departments, and external auditors.

+ Creates custom reports and problem solves to procure specific data that may be requested and/or needed to identify variance or discrepancies.

Compliance & Other-

+ Responsible for ensuring payroll compliance with Federal IRS and State EDD; includes reviewing letters and notices, reconciling quarterly tax statements, updating SUTA tax rates in Paycom, and reviewing regular payments made to agencies by Paycom on SAHA’s behalf.

+ Responsible for ensuring annual W-2 tax statements are accurate; includes ensuring all earnings and deductions are set up correctly throughout the year and completing an end-of-year review of all earnings, taxes, and deductions.

+ Monitors and ensures legitimacy of all non-PAF initiated changes made in Paycom; this includes reviewing direct deposit changes, tax withholding changes, running audit detail reports and immediately reporting any suspicious activity to the HR Associate Director.

+ Processes new hire employees in Paycom and ensures all payroll and HR data is set up correctly.

+ Participates in new hire onboarding; meets with new hires and reviews Paycom functionality and time and attendance and time off policies and procedures.

+ Sets up new manager user profiles in Paycom.

+ Responsible for assigning employee and manager access in Paycom and performing regular audits to ensure accuracy.

Additional Skills & Qualifications

High School Diploma or GED is required. Bachelor’s Degree in Accounting, Business Administration, Finance, or related field is preferred.

Minimum 2 years of experience in payroll administration. Related accounting or other experience may satisfy this requirement on a case-by-case basis.

Minimum 2 years of experience working with Microsoft Excel at intermediate or advanced proficiency; prior experience with power query is a plus.

Prior experience using Paycom is a plus.

Must have knowledge of Local, State, and Federal wage & hour laws.

Must have knowledge of Federal and State payroll taxes.

Must have strong computer skills, with at least intermediate proficiency in Word and Outlook.

Experience Level

Intermediate Level

Job Type & Location

This is a Contract to Hire position based out of Berkeley, CA.

Pay and Benefits

The pay range for this position is $31.25 - $40.86/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Berkeley,CA.

Application Deadline

This position is anticipated to close on Nov 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.