• Benefits Coordinator

    Aston Carter (St. Paul, MN)


    Job Title: Benefits Coordinator

     

    Schedule: Core hours 7:00 AM – 4:00 PM

    About the Role

    We’re looking for a proactive and detail-oriented Benefits Coordinator to join our team. This role combines hands-on execution with strategic support, managing complex benefit programs and driving process improvements—especially during organizational changes such as mergers and acquisitions.

    Key Responsibilities

    + Administer health, dental, vision, life, disability, retirement, wellness, and leave programs.

    + Partner with vendors, brokers, and internal teams to optimize offerings and resolve issues.

    + Monitor benefit trends and utilization for cost efficiency and competitiveness.

    + Ensure compliance with ERISA, ACA, HIPAA, COBRA, FMLA, and other regulations.

    + Lead open enrollment processes and employee education sessions.

    + Manage benefit enrollments, reconciliations, and manual data entries with accuracy.

    + Close tickets in the benefits system and maintain data integrity.

    + Support M&A due diligence by analyzing benefit plans for design, cost, and compliance risks.

    + Prepare reports summarizing risks, integration opportunities, and alignment strategies.

    + Collaborate with legal, finance, payroll, and HRIS teams for smooth post-acquisition integration.

    + Oversee benefit transitions and communication planning for acquired employees.

    + Identify opportunities for automation and improved employee experience.

    + Ensure system accuracy and functionality within Oracle and Summit platforms.

    + Assist with audits, vendor reviews, and RFP processes.

    + Track KPIs and implement initiatives to reduce error rates.

    Essential Skills

    + Advanced Excel skills (VLOOKUP, Pivot Tables).

    + Extensive experience in benefits administration.

    + Proficiency with Oracle systems.

    + Strong knowledge of HIPAA, FMLA, ERISA, ACA, COBRA, and retirement plan compliance.

    + Experience with acquisitions and managing multiple benefit plans.

    + Comfortable with manual data entry and ticketing systems.

    + Ability to thrive in a fast-paced, evolving environment.

    Preferred Qualifications

    + Experience in fast-paced industries.

    + Ability to work independently and collaboratively.

    + No direct reports, but must demonstrate leadership in process execution.

    Work Environment

    + Requires adaptability to consistent change and growth.

    + Ideal for individuals who are proactive, resilient, and detail-oriented.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Saint Paul, MN.

    Pay and Benefits

    The pay range for this position is $36.00 - $40.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Saint Paul,MN.

     

    Application Deadline

     

    This position is anticipated to close on Nov 27, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.