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Administrative Assistant 6

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Administrative Assistant 6

Salary

$3,345.00 - $6,566.00 Monthly

Location

Baton Rouge, LA

Job Type

Promotion

Job Number

418-214975-KB

Department

DPS-Office of Management & Finance

Opening Date

11/20/2025

Closing Date

11/25/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

At DPS, PSS, Office of Legal Affairs, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

We’re looking for an Administrative Assistantto join our legal division — a proactive, people-focused team working to attract and support the talent that drives our mission forward. The Administrative Assistant will perform a variety of clerical duties that require some independent judgment to accomplish in support of the staff members or operations of an organizational unit or program in the Department of Public Safety and Corrections, Public Safety Services, Office of Legal Affairs.

If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!

Selected Core Competencies:

Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Selected Preferred Competencies:

Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.

Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.

Minimum Qualifications

Five years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=171200) .

Job Duties and Other Information

Job Duties:

• Responsible for receiving, reviewing, recording, processing, and sorting through large volumes of confidential documentation. All correspondence will be associated with the agency’s operations and must be completed within a designated time frame, and distributed to each designated section of the office.

• Assist with maintaining the departmental records system by creating and intaking physical and electronic files, i.e. preparing, indexing, compiling and scanning incoming correspondence into the appropriate file and or electronic database. Responsible for filing closed files accordingly, and maintaining organization within the storage room and intake room.

• Accept subpoenas for the Department of Public Safety from the sheriff. Route to appropriate personnel, decline if necessary. Scan and email all subpoenas to DPS Officers, Louisiana State Troopers and any subpoenas that are timely to the recipient.

• Assist with Typing and recording all letters, reports and memorandums, filing correspondence and keeping office records; compiling and assembling data for reports; answering and screening telephone calls; directing visitors. Functional supervision of Administrative Assistant 4 in various areas of responsibilities. Responsible for various other tasks as requested by the office manager/Executive Staff Officer.

Position-Specific Details:

Appointment Type:Promotional opportunity only open to permanent Department of Public Safety Employees

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule:Work hours are 8:00 AM to 4:30 PM, Monday – Friday.

Compensation:The salary offered will be determined based on qualifications and experience. The bi-weekly rate for this position is as follows:

Administrative Assistant 6 (AS614) - $1,544.00

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link (https://www.governmentjobs.com/careers/louisiana) and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact: Department of Public Safety

ATTN: Human Resources/Katy Bradley

Baton Rouge, LA. 70896

Email: [email protected]

The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (Download PDF reader).

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Are you currently employed with the Louisiana Department of Public Safety, serving with permanent status, not including probational, WAE, or job appointments?

+ Yes

+ No

02

To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?

+ Yes

+ No

03

If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered "No" to the above question, enter N/A.

04

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

05

ADi: Explain your rating by providing specific and relevant examples in the box below.

06

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

07

CE: Explain your rating by providing specific and relevant examples in the box below.

08

MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ 1= I have no experience and/or am uncomfortable making accurate judgments

+ 2= I have limited experience or require assistance to make accurate judgments

+ 3= I can make accurate judgments

+ 4= I can make accurate judgments and help others improve their ability to make accurate judgments

09

MAJ: Explain your rating by providing specific and relevant examples in the box below.

10

DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.

+ 1= I have no experience and/or am uncomfortable demonstrating initiative

+ 2= I have limited experience or require assistance to demonstrate initiative

+ 3= I can demonstrate initiative

+ 4= I can and help others improve their ability to demonstrate initiative

11

DIn: Explain your rating by providing specific and relevant examples in the box below.

12

DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ 1= I have no experience and/or am uncomfortable displaying professionalism

+ 2= I have limited experience or require assistance to display professionalism

+ 3= I can display professionalism

+ 4= I can display professionalism and help others improve their ability to display professionalism

13

DPf: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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