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Administrative Assistant 6

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Administrative Assistant 6

Salary

$3,345.00 - $6,566.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

DCE-2025-OENF-215073-FRD

Department

DCE-Department of Conservation and Energy

Division

Office of Enforcement

Opening Date

11/20/2025

Closing Date

12/4/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

ABOUT THIS JOB:

Office of Enforcement – Executive Division

The Executive Division coordinates and administers the various activities of the Office of Enforcement in Baton Rouge, LA. Among the primary responsibilities of the Executive Directors Office staff is the oversight of statutory responsibilities and regulations, professional service contracts, budget, personnel, information, safety, and emergency matters.

LOCATION AND POSITION INFORMATION:

This Administrative Assistant 6 is located within the Executive Division of the Office of Enforcement and reports to the Executive Director. This position serves as the confidential executive assistant to the Executive Director and provides administrative support, assistance, and coordination to research, document, and oversee various projects for the Office of Enforcement. Such duties are assigned by the Executive Director. Upon the Executive Director's request, this position exercises influence and/or authority on office management, personnel matters, and procedures as related to the Divisions of the Office of Enforcement.

An ideal candidate should possess the following competencies:

+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Minimum Qualifications

Five years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=171200) .

Job Duties and Other Information

Job Duties:

This position requires the use of excellent people skills, strong computer and organization skills and excellent communication skills. Maintaining a professional nature is vital. This position also provides supervision and training of student employees, interns and other administrative staff in the daily function of the Office of Enforcement's main reception desk. Duties and responsibilities include, but are not limited to the following:

+ Oversees the daily operations and professional presentation of the Office of Enforcement’s Executive Division, including managing correspondence, prioritizing workflow, and tracking the processing of all communications.

+ Exercises independent judgment in coordinating the Executive Director’s schedule, appointments, and preparation needs for hearings, meetings, conferences, and other engagements.

+ Conducts independent research and collaborates with the Legal Division, HR offices (DENR HR and C&E HR), and other staff to prepare materials and address personnel-related matters.

+ Serves as a key liaison with legislators, congressional offices, and external stakeholders requesting meetings or information for constituents.

+ Functions as Primary Time Administrator for the Executive Division and Secondary Time Administrator for the Orders and Inspections Divisions; manages the main reception desk, ensures proper processing of high-volume incoming mail, and coordinates handling of live checks.

+ Manages property control, inventory, purchasing (including P-Card and LaGov requisitions), and collaborates with Business Analytics to review and approve monthly transaction registers; also coordinates special projects and prepares reports for leadership and statewide stakeholders.

Position-Specific Details:

+ Appointment Type:Probational

+ Career Progression: This position does not participate in a Career Progression Group.

+ Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Human Resources

Department of Energy and Natural Resources

PO Box 94396

Baton Rouge, LA 70804-9396

Email:[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ I have no experience and/or am uncomfortable accepting direction

+ I have limited experience or require assistance to accept direction

+ I can accept direction

+ I can accept directions and help others improve their ability to accept direction

02

Explain your rating by providing specific and relevant examples in the box below.

03

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ I have no experience and/or am uncomfortable communicating effectively

+ I have limited experience or require assistance to communicate effectively

+ I can communicate effectively

+ I can communicate effectively and help others improve their communication

04

Explain your rating by providing specific and relevant examples in the box below.

05

Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

+ I have no experience and/or am uncomfortable managing resources

+ I have limited experience or require assistance to manage resources

+ I can manage resources

+ I can manage resources and help others improve their ability to manage resources

06

Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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