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Emergency Management Operations Administrator

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Emergency Management Operations Administrator

Salary

$85,681.44 - $117,137.28 Annually

Location

Minneapolis, MN

Job Type

Full-time

Job Number

2025-00531

Department

Emergency Management

Division

EM Administration

Opening Date

11/21/2025

Closing Date

12/1/2025 11:59 PM Central

FLSA

Exempt

Bargaining Unit

CPE

+ Description

+ Benefits

+ Questions

Position Description

Under the direction of the Assistant Director of Operations, the Emergency Management Operations Administrator (Working Title: Planning Coordinator ) will support a wide range of emergency management functions across operational planning, crisis coordination, internal contingency planning, governmental preparedness, and project management. This position will be responsible for leading a variety of emergency- and disaster-focused operational planning activities across City departments and agencies, to bolster the City of Minneapolis preparedness for, and ability to respond to, large-scale emergencies and disasters. This position will also lead internal and inter-jurisdictional engagement on a range of policy and operational issues related to emergency management.

In addition to coordination-focused duties, this position will serve in the Emergency Operations Center, as needed, and rotate as an on-call Watch Officer, and lead on a various projects related to preparing the entire Minneapolis community for disasters, including supporting on developing data-driven assessment of community vulnerability across Minneapolis. This position will bolster EMD’s operational planning and crisis coordination capacities to advance EMD’s mission of building resilience and operational readiness across the City of Minneapolis.

FUNDING

This position is grant-funded with funding secured on an annual basis: renewal of the grant will be continually sought.

WORK LOCATION

This position may qualify for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

+ Lead and coordinate City-wide and inter-jurisdictional operational planning initiatives that support the City and EMD’s emergency preparedness, response, and community resilience goals.

+ Develop and maintain concise, actionable, operational emergency plans for the City of Minneapolis, working collaboratively with a broad array of stakeholders from various levels of government and the City’s diverse community landscape.

+ Lead strategic engagement with other city, county, state, and community stakeholders on behalf of EMD, including the creation and coordination of appropriate messaging, policy positions, memoranda of understanding, contingency agreements, and other documents as assigned.

+ Develop and implement internal and external communications and outreach strategies that inform and engage elected officials, City staff, community partners and the public to advance Citywide emergency preparedness, response coordination, and resilience goals.

+ Anticipate Citywide emergency preparedness and response needs and prepare analyses, briefings, and documents as required to respond to those needs.

+ Coordinate written information—including briefing papers, talking points, and FAQs—for executive leadership in coordination with EMD leadership, and provide information that helps prepare senior leadership for public events and speaking arrangements.

+ Serve as a primary resource for EMD for external emergency response stakeholders to inform planning, strategy development, and emergency response operations.

+ Serve as project manager for a variety of efforts related to community preparedness and response for disasters and large-scale emergencies in Minneapolis, with a particular focus on preparing communities within the State’s most vibrant and diverse City.

+ Serve as an on-call City Watch Officer with delegated authority, in rotation with other qualified personnel, using command-level judgment about the need for and scope of any City response to observed threats or hazards, determine and establish appropriate organizational coordination, including virtual or physical emergency operations center, activate resources from within and outside the City, and direct execution of the response/coordination plan.

+ When needed, serve in the Emergency Operations Center in a position that may supervise employees and contractors as assigned, including but not limited to standard Branches, Divisions, Groups, Units, and Technical Specialists as defined by the National Incident Management System.

+ Share operational emergency preparedness practices related to external threats and hazards and advise staff and external stakeholders as to appropriate pre-response and response actions.

+ Analyze, interpret, and implement regulatory, statutory, and policy guidance and mandates as they apply to emergency management operations, and communicate with State and Federal governments to evaluate and assess community preparedness against requirements and/or guidance.

+ Responsible for developing policy papers, reports, standard operating guidelines, ordinances, and legislation.

+ Anticipate future disasters and take preventive and preparatory measures to build disaster-resistant and disaster- resilient communities.

+ Use sound risk management principles (i.e., hazard identification, risk analysis, and impact analysis) in assigning priorities and resources related to community operations for preparedness.

+ Analyze and report on emergency preparedness capabilities, program effectiveness, and operational coordination outcomes across the department.

+ Develop and implement new initiatives to maximize effectiveness and efficiency in pursuit of departmental, City, regional, State, and Federal objectives.

+ Research and analyze emergency management policy options, make recommendations, and assist in the implementation of selected options.

Required Qualifications

MINIMUM QUALIFICATION

Bachelor’s Degree in Emergency management, Public Safety, Business or Public Administration, or Equivalent.

MINIMUM EXPERIENCE

Five years of experience performing similar duties in a public or private administration setting.

EQUIVALENCY

An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

REQUIRED ATTACHMENTS

You must attach a resume and cover letter to your application and complete the supplemental questions. Without a resume and cover letter, the application may be deemed as incomplete and will not be considered further.

SELECTION PROCESS

The selection process will consist of one or more of the following steps: a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

BACKGROUND CHECK

The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

DRUG AND ALCOHOL TESTING

All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.

UNION REPRESENTATION

This position is represented by a collective bargaining agreement between the City of Minneapolis and the MPEA (CPE). For more information on the terms and conditions of this agreement please visit our website (https://www.minneapolismn.gov/government/departments/hr/labor-agreements/professional-employees/) and MPEA (https://mpea.net/) .

ELIGIBLE LIST STATEMENT

The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire three (3) months after it has been established.

INTERVIEW SELECTION

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

+ Demonstrated experience managing or leading multi-stakeholder coordination efforts within a bureaucratic setting in crisis, disaster, or emergency settings.

+ Extremely strong, diplomatic, and tactful communications skills, both written and verbal, with significant demonstrated experience navigating multiple viewpoints and forging consensus in fast-pace and high-pressure environments.

+ Experience representing organizational equities in multi-stakeholder calls and meetings.

+ Experience briefing and preparing senior government, non-profit, and/or private executive leadership for internal and external speaking engagements and strategy meetings.

+ Emergency Management Training Certification from the state of Minnesota and/or Certified Emergency Manager through the International Association of Emergency Managers or equivalent or the ability to achieve it in a reasonable time.

+ The ability to achieve a Certificate of completion of Incident Command System 100, 200, 300 and 400 or Minnesota equivalent in a reasonable time.

+ Strong knowledge of emergency management operations, logistics, finance or administrative practices, laws and statutes at the federal, state and local level.

+ Ability to executive judgment, sometimes based on limited information and limited time, when to commit or hold resources to mobilize escalate or demobilize emergency operations or facilities such as the Emergency Operations Center.

+ Ability to work effectively with and within the diverse communities that reside, and work in the City.

+ Ability to manage, coordinate and implement programs with staff from multiple departments and businesses. Interacts with management of other departments and division to accomplish goals.

+ Ability to develop long range plans and programs and the ability to look for ways to proactively accomplish goals and objective through planning, process improvement and innovation.

+ Knowledge and ability in the development and use of new technology and systems.

+ Extensive knowledge in the practices and principles of Emergency Management and interest or experience in emergency response.

+ Strong and effective communication skills, with the ability to articulate a point or opinion, listen to feedback and incorporate other points of view; ability to build effective working relationships with a broad base of potential partners.

+ Ability to effectively react to situations that require immediate attention and tactical or strategic response. Experience working in matrix organization across functional or disciplinary boundaries.

+ Ability to implement plans procedures and processes during an emergency event. Ability to write clearly and succinctly in a variety of communication setting and styles.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.

Benefits Summary

Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page (http://www.minneapolismn.gov/hr/benefits/WCMS1Q-066289) .

Insurance

Health insurance

Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design (http://cityofminneapolis.welcometomedica.com/page/61) with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance

The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Life insurance

The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.

Paid time off

Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements (http://www.minneapolismn.gov/hr/laboragreements/index.htm) .

Paid parental leave

City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Retirement

City employees earn a pension and may choose to participate in additional retirement savings programs.

+ Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.

+ Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation

Eligible City employees may choose to participate in the following transportation programs:

+ Metropass: TheMetropass (http://www.minneapolismn.gov/hr/benefits/trans/benefits\_pre-tax-transit) program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.

+ Parking or Van Pool:The City of MinneapolisTransportation Benefits Plan (http://www.minneapolismn.gov/hr/benefits/trans/WCMS1P-113620) gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Learning and development

To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.

Other perks

Employees can also take advantage of flexible spending accounts, theEmotional Wellbeing Solutions (https://www.minneapolismn.gov/government/departments/hr/benefits-wellness/) , health club discounts and more.

01

How did you find out about this position? (Select all that apply)

+ Recruiter

+ City of Minneapolis website

+ City of Minneapolis employee

+ City of Minneapolis job interest card

+ City of Minneapolis Career Opportunities Bulletin

+ Friend or family member

+ League of Minnesota Cities website

+ Diversityjobs.com website

+ Governmentjobs.com website

+ Indeed.com website

+ Minnesotajobs.com website

+ Minnesota Council of Nonprofits Website

+ Other website

+ LinkedIn

+ Twitter

+ Facebook

+ Other social media site

+ Newspaper

+ Other media

+ College or University

+ Community organization

+ Job Fair

+ Professional association

+ Site Visit

02

Please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association).

03

Please indicate below the highest level of education that you have completed.

+ None

+ High School Diploma or GED

+ Associate Degree

+ Bachelor's Degree

+ Master's Degree

+ Doctorate

04

How many years of experience do you have performing the duties similar to those listed in the job description?

+ None

+ Less than 1 year

+ 1 year but less than 3 years

+ 3 years but less than 5 years

+ 5 years but less than 7 years

+ 7 years but less than 9 years

+ 9 or more years

05

How many years of experience do you have developing and maintaining multi-stakeholder operational emergency plans?

+ None

+ Less than 1 year

+ 1 year but less than 3 years

+ 3 years but less than 5 years

+ 5 years but less than 7 years

+ 7 years but less than 9 years

+ 9 or more years

06

How many years of experience do you have managing or leading multi-stakeholder coordination efforts within a bureaucratic setting in crisis, disaster, or emergency settings?

+ None

+ Less than 1 year

+ 1 year but less than 3 years

+ 3 years but less than 5 years

+ 5 years but less than 7 years

+ 7 years but less than 9 years

+ 9 or more years

07

How many years of experience do you have developing and implementing internal campaigns designed to inform and engage elected officials, colleagues, community partners and/or the public to advance organizational goals?

+ None

+ Less than 1 year

+ 1 year but less than 3 years

+ 3 years but less than 5 years

+ 5 years but less than 7 years

+ 7 years but less than 9 years

+ 9 or more years

08

Do you have experience independently managing projects?

+ No

+ Yes

09

Do you have experience briefing and preparing senior government, non-profit, and/or private executive leadership for internal and external speaking engagements and strategy meetings?

+ No

+ Yes

Required Question

Employer

City of Minneapolis

Address

350 South 5th Street

Room 1

Minneapolis, Minnesota, 55415

Phone

(612) 673-2282

Website

http://www.minneapolismn.gov/jobs

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