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Project Administrator

The Project Administrator plays a key role in supporting

project teams by managing documentation, coordinating administrative tasks, and

ensuring smooth communication between stakeholders. This position works closely

with Project Managers, Superintendents, and trade partners to maintain accurate

records, track progress, and uphold Alten’s standards for quality, safety, and

sustainability.

Responsibilities

+ Assist with job site setup and maintain project logistics documentation.

+ Manage document control processes, including creating and maintaining logs for drawings, RFIs, and submittals.

+ Prepare, distribute, and track Requests for Information (RFIs) and ensure timely responses.

+ Coordinate submittal schedules, monitor scope changes, and communicate updates to the project team.

+ Maintain accurate timecard entries in Procore and support payroll reporting.

+ Track project schedules and update progress reports in collaboration with the Project Manager and Superintendent.

+ Organize and maintain project files, including safety meeting records, attendance logs, and progress photographs.

+ Support compliance with safety standards by tracking safety meetings and assisting with documentation.

+ Assist in LEED documentation and sustainability reporting requirements.

+ Review and process change orders and purchase orders under the guidance of the Project Manager.

+ Provide administrative support for contract management, insurance documentation, and warranty tracking.

Skills & Experience

+ Strong organizational and time management skills with the ability to handle multiple priorities.

+ Proficiency in MS Office Suite (Word, Excel, Outlook); experience with Procore preferred.

+ Excellent verbal and written communication skills.

+ Detail-oriented with a commitment to accuracy and quality.

+ Ability to work collaboratively in a fast-paced environment and maintain a positive attitude.

+ Familiarity with construction terminology and processes is a plus.

Education & Work Experience

+ Associate’s degree or equivalent experience in business administration, construction management, or related field.

+ Minimum 2 years of administrative experience; construction industry experience preferred.

+ LEED GA certification is a plus.

+ Job Type & Location

This is a Permanent position based out of Richmond, CA.

Pay and Benefits

The pay range for this position is $50000.00 - $65000.00/yr.

• Be part of a collaborative and supportive project management team.• Opportunities for growth and career development.• This is a full-time position, hours negotiable.• Competitive Salary and Benefits package.• * Paid federal holidays• Medical/dental/vision• 401k• FSA (Flexible Spending Account)• PTO• * Medical and dental insurance, personal time off and retirement plan are available after completion of the probation period.

Workplace Type

This is a fully onsite position in Richmond,CA.

Application Deadline

This position is anticipated to close on Dec 4, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.