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Description

Key Responsibilities:

+ Provide comprehensive administrative support to project teams or department leads.

+ Prepare and process documents (e.g., reports, contracts, permits, funding proposals), ensuring accuracy and compliance.

+ Maintain organized digital and physical filing systems for easy retrieval of project or donor records.

+ Schedule meetings, coordinate calendars, and manage logistics for project managers, superintendents, program managers, or stakeholders.

+ Communicate effectively with internal teams, vendors, clients, volunteers, or partner organizations.

+ Assist with invoice and expense processing and monitor budgets related to projects or programs.

+ Support office operations: answer phones, manage correspondence, order supplies, and greet visitors.

+ Track deadlines, update databases or project management platforms, and help implement workflow automation initiatives (Source: DFST2025 - Midyear Update.pdf).

+ Help ensure regulatory or grant compliance, reporting, and maintain confidentiality of sensitive information.

+ Participate in planning or coordination of special events or initiatives, as needed.

Requirements

Qualifications:

+ Experience as an administrative assistant in construction, nonprofit, or a related field.

+ Strong organization skills, attention to detail, and ability to adapt to shifting priorities.

+ Proficiency with Microsoft Office Suite and, ideally, project management or CRM software.

+ Excellent written and verbal communication skills.

+ Ability to collaborate across diverse teams and support multiple projects simultaneously.

+ Familiarity with construction terminology, nonprofit documentation, or grant reporting is a plus.

+ Positive attitude, initiative, and willingness to support a mission-driven team environment.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .