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Description

We are looking for a detail-oriented and proactive Executive Assistant to support a Vice President in an educational setting. This contract position, based in the Greater Philadelphia Region, requires exceptional organizational skills, the ability to prioritize tasks effectively, and excellent communication abilities. The ideal Executive Assistant candidate will play a crucial role in ensuring seamless operations and providing high-level administrative assistance.

What you get to do every single day:

• Organize and manage the Vice President's calendar by scheduling and prioritizing meetings, arranging travel plans, and preparing relevant materials and agendas.

• Communicate efficiently with internal and external stakeholders, addressing inquiries or directing them appropriately on behalf of the Vice President.

• Draft, proofread, and respond to correspondence, ensuring professionalism and accuracy in all written communication.

• Coordinate and manage divisional activities, including correspondence and requests for information.

• Assist in the preparation of agenda materials for board meetings and various committees.

• Process and monitor administrative forms, records, reports, and other division-related documents.

• Oversee budgetary tasks such as tracking expenditures, processing purchase orders, and preparing expense reports.

• Facilitate invoice payments and ensure timely processing of financial documents.

Requirements

Other requirements for the Executive Assistant position include and are not limited to:

• High School Diploma or equivalent is required.

• Minimum of five years of experience in a senior-level administrative assistant role.

• Proven expertise in calendar management and coordinating travel arrangements.

• Exceptional communication skills, both written and verbal, with attention to detail.

• Strong organizational and time management abilities to handle multiple priorities.

• Proficiency in preparing and reviewing administrative and financial documents.

• Ability to work independently and make sound decisions in a fast-paced environment.

• Familiarity with board and committee meeting preparation is preferred.

Interested candidates should reach out to Hayley Master at 215.568.4580 and reference JO# 03720-0013340312

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .