"Alerted.org

Public Works Records Coordinator

Print (https://www.governmentjobs.com/careers/boiseid/jobs/newprint/5148327)

Apply



Public Works Records Coordinator

Salary

$21.41 - $25.42 Hourly

Location

Boise City Hall, ID

Job Type

Full Time Regular

Job Number

23 -07338

Department

Public Works

Division

Accting/Budgeting/Procurement

Opening Date

11/21/2025

Closing Date

12/8/2025 12:00 PM Mountain

+ Description

+ Benefits

+ Questions

Summary Statement

At the city’s Public Works Department, we keep Boise thriving.

In this position, you’ll lead the charge in helping Public Works digitize our world, working with people, systems and processes to manage information and records. We’re seeking someone with strong learning agility, database aptitude, and records management knowledge who is comfortable taking initiative. This role will have the unique opportunity to oversee department-wide records management projects, provide associated training and quality control. If you have attention to detail and a love for creating order, this is the position for you!

Join our Public Works Records Management Services team dedicated to utilizing technology and innovation to ensure Public Works stays a national leader in protecting the environment and public health.

Essential Functions

Coordinates day-to-day work, delegates tasks and sets deadlines for the assigned team. Provides guidance, direction and support for training and reviews work. Ensures effective collaboration with other teams. Listens to team members’ input and feedback and resolves any issues or conflicts.

Performs all duties of records technicians.

Develops and delivers training to staff and creates documentation of team standards.

Leads the public records request process and review for the department, coordinating with other city employees and departments as needed.

Creates, maintains, generates and analyzes reports. Provides insights to department leadership and other internal stakeholders.

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Requirements

Required Knowledge, Experience, And Training

+ High school diploma or equivalent

+ 9 years of experience in records management, or

+ an equivalent combination of education and/or experience.

Knowledge of records management theories, principles and legal requirements; records retention scheduling, archiving, storage, public access and destruction; research techniques; general office administration, equipment and programs; and computer usage including Microsoft Office suite and Adobe Acrobat Pro.

Ability to: document processes effectively and accurately; analyze record keeping systems and identify issues and areas of improvement; make decisions in new situations in accordance with rules, regulations and policies; establish workload priorities; read, interpret and comprehend complex legal, regulatory, procedural and/or policy material; complete work with a high attention to detail and accuracy; resolve customer or resident complaints in accordance with established policies and regulations; use proper business/telephone etiquette; review, compile and analyze information to prepare reports; work independently to develop and maintain effective working relationships with city employees and the general public; understand and comply with all applicable rules, policies and regulations; communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.

Individuals must be capable of operating vehicles safely and have an acceptable driving record.

Preferred Knowledge, Experience, And Training

+ 12 years of progressively responsible experience in document imaging and administrative support, preferably in a public agency or governmental setting.

Knowledge of governmental records retention and public information laws and regulations; operation and use of electronic imaging systems; advanced research and analysis principles and practices; and advanced knowledge of Microsoft Office suite and Adobe Acrobat.

Ability to: lead teams toward common goals; and quickly learn new software.

Licensing And Other Requirements

+ Valid state-issued driver's license.

Special Requirements

Applicants must be able to pass:

+ City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

+ Driving Record Check

+ Criminal Justice Information System background check (CJIS)

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts

While performing the duties of this job the employee is frequently lifting/carrying up to 35 pounds and occasionally lifting/carrying up to 50 pounds. Also, the employee is always pushing/pulling up to 20 pounds, frequently pushing/pulling up to 35 pounds and rarely pushing/pulling up to 50 pounds. The noise level is occasionally moderate. Work includes sensory ability to talk, hear and touch. Work in this position also includes close vision and distance vision. Employees will sit, stand, walk, stoop, kneel, crouch, crawl, reach, grasp, climb and balance. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions. Employees will also drive a vehicle as part of this position.warehouse conditions.

Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.

Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.

Healthcare:

+ ZERO premium medical coverage option for you and your family

+ Low-cost dental and vision options.

+ Post-employment health savings account.

Retirement and Investment Plans:

+ PERSI retirement benefits

+ 401(k) or 457b pre-tax investment options with employer match.

+ 457b Roth after-tax investment options with no match

WellBeing Program:

+ Up to $500 cash per year for participants.

+ Alternative transportation incentives.

Paid Leave – City employees receive generous paid leave:

+ 10 hours of vacation per month, and this increases the longer you stay with the City

+ 12 paid holidays every year

+ 8 hours of sick leave per month

+ 10 weeks Parental Leave

Life & Long Term Disability:

+ Basic Life insurance at no cost to you

+ Long Term Disability insurance at no cost to you

Other optional benefits:

+ Pre-tax Flexible Spending Accounts

+ Supplemental Life Insurance

+ Supplemental Disability Insurance

+ Tuition reimbursement

+ Free local bus pass

+ Corporate discount programs

+ AFLAC

+ Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.

Please visit our website for further details mybenefits.cityofboise.org