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Utilities Board Administrator

Job Type: **Business Operations**

Pay Range **$82,243 to $98,717**

Location **Colorado Springs, CO**

Date First Posted **11/21/25**

Applications are being accepted through: 12/5/25

_*If no date is displayed, applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 5 days of being posted._

Utilities Board Administrator

Colorado Springs Utilities is seeking a detail-oriented, outgoing, personable multitasker with excellent written and oral communication skills to serve as our next Utilities Board Administrator. This person will provide support to the Utilities Board Members (City Council) and will work closely with our Executive Leadership Team.

We are looking for a collaborator: someone who is forward-thinking and consistently seeks opportunity for continuous improvement. If you aren’t afraid of public speaking, have strong administrative experience, enjoy working in a fast-paced environment, want to work with elected officials, and are eager to learn the inner workings of the utilities industry, this could be the perfect opportunity for you!

A day in the life as a Utilities Board Administrator:

+ Serve as the primary point of contact for Colorado Springs Utilities to facilitate communication with the Utilities Board from the CEO, leadership, or the organization.

+ Upload City Council information into Legistar, ensuring all applicable documents are accounted for, and exercise independent judgment to make sure that the correct information is being shared.

+ Condense presentation key points and refine Board Member and UPAC member dialogue into succinct, effective, and accurate minutes for monthly Utilities Board meetings, Working Committee meetings, and Utilities Policy Advisory Committee (UPAC) meetings.

+ Curate content for the Weekly Comm email to the Utilities Board. Upload content to the Staffbase software and send an email to the Utilities Board Members every Friday.

+ Write stories for Utilities Board Members’ monthly newsletter(s).

+ Administer the TRAC (Timeline Recording & Agenda Coordination) tool, ensuring all employees have access to the necessary information about upcoming meetings.

+ Communicate with Linx, BoardRoom technology vendor, on the status of meetings.

+ The issuance of new contractor badges and access to the audiovisual room for contractors and employees.

+ Secure invocation speakers for monthly Utilities Board meetings.

+ Receive requests for information from Utilities Board members, solicit responses, provide responses to Board Members, track responses in the UB Tracker tool, and prepare reports monthly for use during Board briefings.

+ Perform high-level assistant functions, including managing all calendar invites for monthly Utilities Board Meetings, Executive Session meetings, Working Committee, Utilities Board Member/CEO briefings, and one-off meetings.

+ Exercise frequent independent judgment in resolving issues; investigate, delegate, and/or respond to escalated internal and external complaints.

+ Speak during Utilities Board meetings from the dais to include calling the roll, conduct voice votes on Utilities Board decision items, assist the Board Chair to ensure meeting topics are addressed in order, and report out the Summary of Board Actions at the end of each Board meeting.

+ Specialize in the Board and Board Committee governance process, policies, Utilities Board Bylaws, and procedures

+ Ensure consistency in format for submitted materials to generate cohesive, concise packages for distribution and or presentation to the Board across multiple platforms.

+ Distribute “UB Comm” emails to Board Members promptly on an as-needed basis.

+ Control meeting room audio/visual operation before, during, and after meetings

+ Test and troubleshoot A/V systems in advance of meetings

+ Assist presenters

+ Manage sound levels in Microsoft Teams

+ Maintain awareness of necessary ADA accommodations for Utilities Board and/or Leadership Team members.

+ Create, troubleshoot, and maintain relevant databases and system applications to aid the Utilities Board Governance Process.

+ Manage the distribution of meeting materials and presentations to the Utilities Board and Utilities Board Working Committee in compatible formats.

+ Upload UPAC meeting agenda packets, Working Committee agenda packets, Utilities Board meeting agenda packets, and special meeting agenda packets

+ Record Working Committee meetings; edit the video, and upload it to csu.org.

+ Ensure meeting components fit together in an extremely complex, demanding environment

+ Lead the process for consistency, and work with departments/individuals to ensure materials flow through the eight-week governance process from Leadership to the Working Committee, Utilities Board, and City Council.

+ Determine the agenda order of the monthly Utilities Board and Working Committee meeting to shape the meeting flow.

+ Submit compliant notices to the City Clerk’s Office of all Board and Committee meetings, special meetings, special tours, and events where three or more Board Members may be present.

+ Maintain a Purchase Card (P-Card) for the department and perform reconciliation in strict adherence to policy and procedures.

+ Process travel requests for the department.

Who You Are:

+ Related experience supporting Boards of Directors or serving as an Executive Assistant is preferred

+ The ability to work closely with elected officials and keep the information confidential

+ A Bachelor’s degree in Board or Corporate Governance, Business, Government Affairs, Political Science, Communications, Journalism, or a closely related field is preferred

+ An equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities may be accepted instead of the experience requirement

+ Proficiency in Microsoft Office, SharePoint, and Outlook is highly preferred

+ The capability of thinking quickly on your feet and advising the Utilities Board Members of the correct course of action based on the Utilities Board’s Bylaws and the Excellence in Governance Manual in the Working Committee meeting and at the monthly Utilities Board meeting

+ An excellent writer and editor

+ An extremely detail-oriented individual

+ An excellent written and oral communicator

+ Someone who knows how to prioritize their work and will always meet deadlines, helping others around the organization to meet their deadlines as well

Who We Are:

+ One of the largest four-service public utilities in the nation (over 500,000 customers)

+ A national leader in reliability (power on an average of 99.991% of the time)

+ Diamond Designation recipient from the American Public Power Association – a utility sector leader in reliability, safety, workforce development, and system improvements

+ Located at the base of the Rocky Mountains in one of the most desirable cities to live in the United States (U.S. News & World Report, 2022)

Our Commitment to Our Employees…

Our people are the heart and soul of Colorado Springs Utilities. They keep the lights on, gas flowing, water coming in, and wastewater leaving. We don't just say people are important – we prove it! That’s why we are honored to invest in protecting the health and financial security of our employees and their families through our rich benefits program.

Time Off to Recharge

+ Vacation – Start with 13 days annually, increasing to 24 days with tenure

+ Personal Leave –3 days per year

+ Paid Holidays –12 paid holidays per year

+ Sick Leave – 12 days per year for personal or family health needs

+ Vacation Buy – Option to purchase up to 40 additional hours annually

Health & Wellness – Benefits elected are effective the first of the following month

+ Medical Plans: Three comprehensive options, including a $0 premium High-Deductible Health Plan (HDHP) with Health Savings Account (HSA) eligibility

+ Zero Health: Access to hundreds of medical services at no cost

+ Dental & Vision: Two dental plans and one vision plan

+ Family Building-Benefits: Support for fertility, preservation, adoption, and surrogacy

+ Wellness Program: A voluntary program that rewards you for prioritizing self-care! If you're enrolled in our medical plan, you and your spouse can earn up to $600 in HRA or HSA contributions by completing healthy activities

+ Flexible Spending Accounts (FSA): Pre-tax contributions for healthcare and dependent care expenses

+ Health Savings Account (HSA): Available with HDHP

Financial & Retirement Security

+ Pension Plan: Colorado PERA provides retirement benefits and peace of mind

+ Supplemental Retirement Plans: PERAPlus 401(k), MissionSquare Roth IRA, and 457 plans

+ Disability Coverage: Short-Term and Long-Term Disability insurance available

+ Life Insurance: Employer-paid coverage with optional supplemental plans

+ Long-Term Care Insurance: Available for purchase to support extended care needs

Additional Support

+ Employee Assistance Program (EAP): Confidential support for mental health, stress, legal, financial, and work-life balance

+ Tuition Reimbursement: Up to $5,250 annually to support continued education

+ Public Service Loan Forgiveness: As a qualifying employer, your student loan payments may be eligible for loan forgiveness

_ATTENTION_** **_:_

+ _All positions will be posted for a minimum of 5 calendar days._

+ _Starting pay will be determined within the posted pay range based on the experience, education, and training of the successful candidate; if there is a single pay rate posted, the job starts at that rate._

+ _Colorado Springs Utilities does not sponsor work visas of any kind, including H-1B, TN, or F-1 student visas (with or without OPT or STEM work authorization), or any other employment-based visas._ **_All eligible applicants must be authorized to work in the United States and work authorization must not be based on any work visa._**

**Colorado Springs Utilities is an Equal Employment Opportunity/Affirmative Action employer.** Colorado Springs Utilities is committed to the principles of Affirmative Action and Equal Opportunity in accord with Vietnam Era Veterans Readjustment Assistance Act, 38 U.S.C. § 4212, as amended (VEVRAA), and § 503 of the Rehabilitation Act of 1973, as amended (§ 503). In addition, no person shall be unlawfully discriminated against because of race, color, creed, national origin or ancestry, sex (including pregnancy, gender identity, gender expression, and sexual orientation), age, religion, veteran status, disability, genetic information, marital status, or any other basis protected under state or federal law. Human Resources shall assure Colorado Springs Utilities’ benefits, classification, compensation, employee development, employee relations, and employment programs, conform to current legal and regulatory requirements and the provisions of Colorado Springs Utilities’ Affirmative Action Plan in accordance with VEVRAA and § 503.

**Accessibility Accommodations** . If you are an individual with a disability or a disabled veteran who is unable to use our online tools to search and apply for jobs, you may request a reasonable accommodation by contacting us at [email protected] or by calling 719-668-7500. This option is reserved for individuals who are unable to use or require assistance with the online tools as the result of a disability and is not intended for other purposes.

**E-Verify and Right to Work Notice** . Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Colorado Springs Utilities participates in E-Verify. For more information on your rights and responsibilities as an applicant, please visit: http://coloradospringsutilities.jobs/applicants-rights-and-responsibilities/ . If you have a legal right to work in the United States, there are laws to protect you against discrimination in the workplace. You should know that no employer can deny you a job or fire you because of your national origin. Unless mandated by law or government contract, employers cannot require you to be a U.S. Citizen or permanent resident or refuse any legally acceptable documents. If any of these things have happened to you, you may have a valid charge of discrimination that can be filed with the OSC. Contact the OSC for assistance in your own language. Call 1-800-255-7688. TDD for the hearing impaired is 1-800-237-2515. In the Washington, D.C., area, please call 202-616-5594, TDD 202-616-5525 Or write to: U.S. Department of Justice Office of Special Counsel NYA 950 Pennsylvania Ave., N.W. Washington, DC 20530.

**Have a question?** If you have a question about a position or need assistance from a recruiter, email us at [email protected] or call 719-668-7500.

Job Type: Business Operations