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Executive Secretary

How to Apply

A cover letter and resume are important submissions for the hiring team to get a sense of your experience. In the cover letter, in one page or less, please let us know how this role aligns with your career aspirations and skills. Submit both a cover letter and resume as one file.

Competitive salary available based on qualifications, experience and education of the selected candidate.

Job Summary

Information and Technology Services (ITS) is looking for a Executive Secretary to join the ITS CIO Strategy and Planning & Advance Research Computing departments within ITS.

We are looking for an experienced and proactive Executive Secretary to provide high-level administrative support to senior management and executives. You will have exceptional organizational skills, sound judgment, and the ability to handle sensitive information with discretion. You will be adept at managing multiple priorities, coordinating complex schedules, and supporting department operations and special projects efficiency. You will support the IT Strategist and Enterprise Architect and the Director for Advanced Research Computing.

Who We Are

Information and Technology Services (ITS) supports U-M faculty, researchers, staff, and students in their use of technology to teach, learn, research, and work, and be leaders in their fields. We are dedicated to creating cohesive digital experiences and promoting university wide innovations. ITS's mission is to be trusted enablers of technology for the U-M community. ITS works together to provide cohesive digital experiences and seamless support to the U-M community.

For more information about ITS, visit: https://its.umich.edu/about

Why Work at Michigan?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

+ Generous time off

+ A retirement plan that provides two-for-one matching contributions with immediate vesting

+ Many choices for comprehensive health insurance

+ Life insurance

+ Long-term disability coverage

+ Flexible spending accounts for healthcare and dependent care expenses

+ Dental and Vision Insurance

+ Parental and Maternity Leave

Responsibilities*

+ Provide advanced administrative support to executive and senior leadership, including calendar management, meeting coordination, and correspondence.

+ Plan and coordinate travel arrangements, prepare detailed itineraries, and manage expense reporting and reconciliation.

+ Support special projects, events, and initiatives, ensuring timely completion and attention to detail.

+ Compose and edit correspondence, memos, agendas, and reports.

+ Serve as a key contact for internal and external stakeholders, maintaining effective communication and relationships.

+ Oversee and monitor administrative processes, including timekeeping, mail distribution, onboarding/offboarding, and facilities requests.

+ Collaborate with HR, Finance, and other departments to support operational and personnel-related activities.

+ Identify opportunities for process improvement and contribute to service enhancement initiatives.

+ Stay current with organizational policies, technologies, and best practices; mentor and assist less experienced staff as needed.

Required Qualifications*

+ Minimum of five years of experience in a related role requiring confidentiality, timeliness, customer service, organization, prioritization, troubleshooting, strong attention to detail, and working independently to manage the schedules and administrative needs of multiple managers.

+ Experience working with high-level executives, college deans, and faculty.

+ Experience leveraging appropriate resources and technical tools to perform daily support tasks.

+ Demonstrated proficiency with current computer technology and applications (e.g. word processing, spreadsheet, and collaboration applications).

+ Experience creating grammatically correct, accurate, letters, memos, reports, and presentations.

+ Experience managing travel arrangements and using a travel and expense management system.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

271055

Working Title

Executive Secretary

Job Title

Executive Secretary

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Its Cio

Department

ITS CIO Strategy and Planning

Posting Begin/End Date

11/18/2025 - 12/02/2025

Salary

$57,898.00 - $64,332.00

Career Interest

Administration