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Administrative & Project Coordinator – Environmental Water Division

Salary Range: $50,000 – $73,000

Schedule: Full-time, On-site

About the Role

Are you ready to join a dynamic team shaping the future of water and environmental engineering? We’re seeking a highly organized and detail-oriented Administrative & Project Coordinator to support our Environmental Water Division and senior leadership. This is a unique opportunity to work alongside technical experts on projects that make a real impact—think advanced water treatment systems, hydraulic modeling, and environmental permitting.

What You’ll Do

+ Project Documentation: Prepare RFIs, memos, manuals, specifications, proposals, and technical reports.

+ Administrative Support: Manage calendars, travel logistics, and expense reports for senior staff.

+ Operations & Vendor Management: Oversee building operations and vendor contracts.

+ Project Coordination: Track timelines, maintain internal databases, and support project managers.

+ Billing & Timesheets: Assist with billing and timesheet tracking.

+ Reception & Communication: Provide front desk support and manage professional correspondence.

+ Marketing & Proposal Support: Help with marketing materials and proposal coordination.

What We’re Looking For

+ Experience:

+ 5+ years of administrative experience, ideally in engineering, construction, or architecture.

+ Familiarity with consulting workflows and specification standards.

+ Skills & Competencies:

+ Strong multitasking and organizational abilities.

+ Excellent verbal and written communication skills.

+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

+ Experience with Ajera (Deltek) is a plus.

+ Additional Requirements:

+ Local to Fountain Valley, CA (no relocation or visa sponsorship).

+ Ability to work independently and collaboratively in a fast-paced environment.

Why You’ll Love It Here

+ Culture & Perks:

+ Tight-knit, collaborative team with a people-first approach.

+ In-house golf course, yoga ball chairs, and stand-up desks.

+ Complimentary snacks, coffee, and wellness reimbursements.

+ Career Growth:

+ Multiple advancement paths and mentorship programs.

+ Exposure to diverse projects from start to finish.

+ Projects You’ll Support:

+ Santa Monica Advanced Water Treatment Facility.

+ SoFi Stadium’s integrated lake system.

+ Revitalization of Earvin “Magic” Johnson Park.

Benefits

+ Comprehensive medical, dental, and vision coverage.

+ Flexible Spending Accounts and wellness reimbursements.

+ Paid time off, holidays, and flexible work arrangements.

+ Tuition and training reimbursement, professional development programs.

+ 401(k) with discretionary matching and performance-based bonuses.

Ready to make an impact? Apply today and help us deliver sustainable solutions for communities across Southern California!

Job Type & Location

This is a Permanent position based out of Fountain Valley, CA.

Pay and Benefits

The pay range for this position is $50000.00 - $73000.00/yr.

• Medical, dental, and vision insurance for employees and dependents: Two HSA programs with a $0 premium option, two PPO programs, and various dental plans• Flexible Spending Accounts (FSAs) for medical and dependent care• Reimbursement for out-of-pocket medical expenses (e.g., co-pays, deductibles); Up to $2050 per year for out-of-pocket medical expenses if on the company's insurance plan. If not on the plan, up to $3000 per year• Reimbursement for personal wellness programs (e.g., gym memberships); $100 per quarter for personal wellness expenses such as gym memberships, nutrition classes, or first aid/CPR training ( Offered every 2 years, paid for by the company)• Employee Assistance Program (EAP) for counseling, legal, and financial services• Fitbit health incentive program; can earn up to $300/quarter for steps and active minutes

Work-Life Balance• Paid time off (PTO) and paid holidays• Bereavement leave• Flexible work arrangements

Career Development• Tuition and training reimbursement• Reimbursement for professional license and exam fees• Association dues reimbursement• Monthly in-house training sessions and access to 100+ recorded courses• Mentorship programs and leadership development opportunities• 10- talks - lunch and learns every 10th day of year

Financial Security• Privately held (not an ESOP), allowing for generous and flexible bonus distributed twice a year based on company profitability, role, tenure, and individual contributions• Potential for future ownership—can become key stakeholders• Employee referral bonus program• 401(k) with discretionary matching based on quarterly basis profit -- have been doing 50% lately up to 10% of salary on quarterly basis• Life and AD&D insurance• Short-term and long-term disability insurance

Workplace Type

This is a fully onsite position in Fountain Valley,CA.

Application Deadline

This position is anticipated to close on Nov 28, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.