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Professional Assistant

**Requisition Number:** 68786

**Location:** Boulder Colorado

**Employment Type:** University Staff

**Schedule:** Full Time

**Posting Close Date:** 01-Dec-2025

Date Posted:

Job Summary

The College of Engineering and Applied Science (CEAS) HR Team encourages applications for a **Professional Assistant!** The CEAS HR team provides operational support and guidance to all CEAS departments and programs and is responsible for ensuring the overall operational effectiveness and efficiency of the college's HR processes. The Professional Assistant will serve as administrative support within the CEAS HR team, with a primary focus on supporting employee engagement, trainings, and events. This role will facilitate the numerous recognition programs within CEAS, and will play a key role for the development and execution of events and trainings. The Professional Assistant will provide administrative support to the Assistant Dean of Human Resources and the HR Manager, and will work closely with the CEAS HR Coordinator on record keeping, official correspondence, and special projects for the CEAS HR Office.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

Founded in 1893, CEAS at CU Boulder is the second largest of seven schools and colleges at one of the nation's top public research institutions. As Colorado's flagship university, CU Boulder has selective admissions standards and a comprehensive array of undergraduate and graduate programs.

What Your Key Responsibilities Will Be

_Administrative Support:_

+ Provides administrative support for the Assistant Dean of Human Resources and the CEAS HR Manager including but not limited to managing schedules, creating resources for meetings, and managing communications.

+ Supports the HR Coordinator in maintaining and responding to the CEAS HR Shared inbox.

+ Acts as the back-up for the HR Coordinator when necessary.

+ Collaborates with the HR Coordinator on the filing of all CEAS HR related documents and provide support in clearing employee file backlogs.

+ Maintains CEAS HR specific spreadsheets and documents.

+ Assists with pulling quarterly training compliance audits, and maintain training compliance records and spreadsheets.

+ Assists with the creation of the CEAS HR newsletter, collaborating with the HR team and other departments to gather relevant content, including employee recognition, anniversaries, and training updates.

+ Coordinates orders of merchandise with vendors and manages payments.

+ Organizes and maintain the CEAS HR storage closet and supply inventory.

_Anniversaries, Employee Recognition, and Staff Incentive Awards Support:_

+ Manages the sending of anniversary emails to employees and supervisors.

+ Coordinates monthly submissions for Commitment to Excellence Awards (C2EA), Staff Incentive Awards (SIA), Employee Recognition Awards (ERA), and other CEAS recognition awards.

+ Updates the awards tracker and confirms approvals for all nominees.

+ Coordinates with Finance on the processing of award submissions.

+ Manages communications with employees and supervisors, and ensures timely delivery of awards.

+ Handles award logistics, including ordering C2EA awards, picking up ERA plaques, and preparing certificates.

+ Ensures award announcements are in monthly HR newsletters.

_Meeting and Event Management:_

+ Collaborates on the development of CEAS trainings, meetings, and events.

+ Provides administrative support for trainings including setting up and sending Zoom links, preparing resources, and taking notes.

+ Provides administrative support for Learning & Development training opportunities within CEAS.

+ Coordinates catering orders.

+ Promotes events via email, print materials, the web, and various events calendars.

+ Manages logistics and reimbursement/payment associated with CEAS HR events, trainings, and meetings.

+ Schedules and manages meeting invitations, Zoom reservations, room reservations, A/V logistics and catering, as appropriate.

+ Uses EMS system to reserve spaces as needed.

+ Plans agendas and takes meeting notes.

+ Edits and reviews meeting materials, as appropriate.

_Other Duties:_

+ Undertakes additional responsibilities as assigned.

+ Participates in professional development and serves on college or campus committees as applicable.

+ Recommends and implements process improvements to enhance department efficiency.

+ Documents procedures and processes, ensuring they are accessible to the team.

What You Should Know

This position is eligible for a hybrid work modality, consistent with the College of Engineering and Applied Science Hybrid Work Policy. A typical schedule is Monday - Friday, 8am - 5pm, with a minimum of 2 days a week working on-campus.

What We Can Offer

Starting salary range is $52,000 - $57,000 annually. Relocation assistance is available within department guidelines.

Benefits

At the University of Colorado Boulder (https://www.colorado.edu/) , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (https://www.colorado.edu/jobs/benefits) includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (https://advantage.cu.edu/campus/cu-boulder) program.

Be Statements

Be resourceful. Be impactful. Be Boulder.

What We Require

+ Bachelor's degree or equivalent combination of education and related experience may substitute.

What You Will Need

+ Ability to effectively communicate verbally and in writing, informally and formally.

+ Ability to handle multiple tasks at once, and balance interruptions.

+ Strong attention to detail and accuracy.

+ Critical thinking and problem solving skills.

+ Proficient in Microsoft applications, including PowerPoint.

+ Technical proficiency with computer programs, webcams, and other conferencing equipment.

+ Sensitivity to and appreciation of cultural, political, and geographical differences, with ability to work well with faculty and staff from around the world.

Special Instructions

To apply, please submit the following materials:

1. A current resume.

2. A cover letter that briefly describes how your background and experience align with this position.

You may be asked for references at a later time.

Please apply by **December 1, 2025** for consideration.

_Note:_ Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs (http://jobs.colorado.edu/) .

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Professional-Assistant/68786 (https://apptrkr.com/6742378)

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.