• Administrative Assistant

    Robert Half Office Team (San Diego, CA)


    Description

    Robert Half is partnering with a fast-growing biotech company in San Diego seeking a proactive and detail-oriented Administrative Assistant. This role supports daily office operations, cross-functional teams, and scientific staff, making it an excellent opportunity for someone who enjoys a dynamic, fast-paced environment within the life sciences industry.

    Key Responsibilities

    + Provide administrative support to scientific, operations, and leadership teams.

    + Manage calendars, schedule meetings, coordinate conference rooms, and assist with travel arrangements.

    + Prepare documents, reports, and presentations with high accuracy and professionalism.

    + Assist with data entry, document control, and maintaining internal filing systems (digital and physical).

    + Support onboarding activities for new hires, including preparing badges, equipment, and paperwork.

    + Help coordinate company events, trainings, and cross-team communications.

    + Manage incoming/outgoing mail, packages, and vendor deliveries.

    + Monitor office supply inventory and coordinate purchase orders as needed.

    + Maintain confidentiality while handling sensitive information and research-related documentation.

    Requirements

    Qualifications

    + 2+ years of administrative or office support experience (biotech or life sciences experience preferred).

    + Strong proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint); experience with ERP or LIMS systems is a plus.

    + Excellent organizational skills and a high level of attention to detail.

    + Ability to work in a fast-paced environment and balance multiple priorities.

    + Strong written and verbal communication skills.

    + Professional demeanor, positive attitude, and ability to collaborate across teams.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .