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Parts Procurement Supervisor

Salt Lake City, UT

Job Type

Full-time

Description

The Parts Procurement Supervisor leads a high-performing team of inventory analysts and buyers to ensure the right Caterpillar and Allied parts are available, on time, and at the right cost. You’ll own day-to-day purchasing operations, supplier performance, inventory health, and data-driven decision making—partnering closely with Parts SIOP Planners, Sales, Service, and Warehouse Ops to keep customer equipment running and reduce downtime while maintaining key financial goals and processes.

Duties & Responsibilities

+ Safety will be this role's primary focus. Must adopt and instill Wheeler's safety culture personally and in all team members. Will work safely, identifying and correcting any near misses as they arise both in a physical and financial nature.

+ Supervise and develop a team of inventory analysts/purchasers; set goals, annual 1:1 coaching performance, and build skills in demand planning, sourcing, and ERP tools.

+ Identify and chase waste throughout the dealership using lean tools,(5’s/PSQDC), to make efficiency/fiscal gains on all aspects of the procurement of inventory.

+ Oversee personnel scheduling to ensure all commitments to customers are met while managing expenses.

+ Work closely with leadership within Supply Chain, Logistics, and Operations of the parts department and other various departments within the dealership to develop solutions to any customer concerns or issues in a timely manner.

+ Manage the performance of following team tasks (not limited to):

+ Maintain a portfolio of vendors, negotiate pricing, terms, and delivery.

+ Analyze forecast of parts/SKU's for adequate stock levels.

+ Review replenishment policy items for approval. (Suggested Add to Stock)

+ Review lifecycle parameters to optimize inventory based on sales history.

+ Analyze data to identify supplier constraint items to strategize stock planning and contribute to vendor feedback.

+ Maintain and review pricing of all SKU's to keep catalog up to date as well as identify any discrepancies.

+ Analyze inventory levels at all stores for capacity planning.

+ Monitor pre-planned inventory orders for On Time In Full target. (OTIF)

+ Own inventory health: set min/max, safety stock and reorder parameters; run cycle counts; resolve variances; drive surplus and slow-moving disposition.

+ Develop/Contribute to strategies for excess/obsolete items. Minimize the impact of non-movin inventory reduction.

+ Ensure accurate physical and electronic inventory; manage cores, claims returns, and vendor-managed/consignment programs as applicable.

+ Monitor and summarize KPI’s as part of daily, weekly, monthly objectives.

+ Manage the creation, execution, and reconciliation processes of annual parts return with Caterpillar.

+ Build KPI cadence (OTIF, DSI, TDA, backorder stock by supplier, on order reporting, weekly purchasing/cost saving trends); publish weekly/monthly scorecards and action plans.

Preferred Qualifications

+ Ability to query databases for information applicable for decision making processes.

+ Excel - Intermediate to Advanced

+ Data Analytics Experience

+ Supply chain or inventory control work experience.

+ Work history that involves analytics using Excel, Power BI, and/or SQL.

+ Degree in either of the following: Computer Science, Information Systems, Supply Chain Management, Business Management, Business Administration or equivalent.

+ Advanced knowledge with ERP’s (DBS/ICS or equivalent) and advanced Excel/reporting.

+ Performs all other duties as assigned.

Competencies

+ A Continuous Improvement/Growth Mindset.

+ Positive, open-minded attitude. Willing to think outside the box and present new ideas to achieve the objectives of the dealership.

+ Ownership: When presented with a problem, will take ownership and determine a solution in a professional, timely and efficient manner.

+ Willing to promote a teamwork attitude working closely with all departments throughout the company.

+ Customer Service Proficiency/Aptitude: Ability to add value to our products and service. Build relationships between our dealership and customers.

+ Strategic Organization: Need to have the ability and self-discipline to use time, energy, resources, etc. in an effective way to achieve department and company objectives.

+ Takes Initiative: Ability to envision and understand a described goal, objective, concept, or strategy and takes the initiative to get there.

+ Communication: Strong judgement under time pressure; organized, data-driven, and customer-focused.

+ Understands problem ownership. When given a problem will take ownership of it and determine a solution for the customer while maintaining the integrity of the Wheeler team

+ Negotiation, supplier management, inventory planning, cost analysis, and cross-functional collaboration

Success Metrics (KPIs)

+ Inventory Turns & Aging: optimized turns with minimal 150-day aging inventory. (DSI)

+ OTIF from Suppliers: on-time, in-full delivery = 95%.

+ Territorial Dealer Availability 93%

+ Parts Fill Rate: Target = 95% with continuous backorder reduction. (OTIL)

+ Cycle Count Accuracy: = 98% location/quantity accuracy.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)