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Specialist, Event Education Design

Endocrinologists are at the core of solving the most pressing health problems of our time, from diabetes and obesity to infertility, bone health, and hormone-related cancers The Endocrine Society is the world’s oldest and largest organization of scientists devoted to hormone research and physicians who care for people with hormone-related conditions. Our inclusive community is made of scientists, physicians, educators, nurses, and students in 122 countries.

Reporting to the Manager of Event Education Design, the Specialist provides support for managing speakers and abstracts in the Society’s portfolio of educational conferences. The Specialist will work with the full Event Education Design team to support the design, development, and implementation of the Society’s existing and future signature educational conferences. The Specialist should be knowledgeable of all aspects of the Society’s event-based education, including the development of self-sustaining innovative content, in-person and digital, and US-domiciled and global programming, but will primarily focus on supporting speakers and abstract submissions and review. The role requires extensive interaction with a diverse group of stakeholders and includes working in cross-functional teams with an ability to build consensus among multiple stakeholders in a fast-paced environment.

What You’ll Bring to the Job:

+ Minimum of 2 years of experience in supporting continuing medical education (CME/CE) activities in an association setting.

+ Ability to manage, synthesize, and evaluate large data sets in spreadsheet format.

+ Experience working with conference management, invited speaker management, and/or abstract management software preferred.

+ Possess creative and visionary skills to identify and execute innovative educational program designs and formats.

+ Current knowledge of the healthcare industry, pharmaceutical pipelines, health care industry/policies, and CE industry preferred.

+ Excellent interpersonal skills required to work with a diverse group of stakeholders including expert faculty, key opinion and committee members, cross functional teams, etc.

+ Excellent ability to work independently and autonomously, and multi-task multiple high-level responsibilities and projects with accuracy and efficiency.

+ Strong program and project management, interpersonal, and delegation skills are required.

+ Experience with ACCME accreditation and general CE/CME processes is highly desired.

+ Ability to travel several times a year and work weekends or after-hours, on occasion.

Our Values: We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.

What You’ll Own:

+ Serve as primary contact for speakers in Endocrine Society educational events.

+ Communicate speaker guidelines and expectations regarding presentation content and format in direct communications and Society communication channels.

+ Participate in the testing of software used for speaker invitations.

+ Review software used for the “calls for abstracts” and collaborate with internal staff and vendors to execute abstract submission.

+ Ensure submitted abstracts are complete and valid for abstract review.

+ Support distribution of pre-conference communication to abstract submitters to support proper preparation for presentation.

+ Manage and communicate onsite poster and session assignments to abstract submitters and internal and external stakeholders

+ Ensure poster and abstract session content is delivered to appropriate post-conference distribution platforms (e.g. publications) if required

+ Create and evaluate reports on submitted content for Society meetings and draw conclusions regarding trends and analysis with topics, demographics, presentation type, etc.

+ In collaboration with manager, serve as tertiary staff liaison to the ENDO Annual Meeting Steering Committee (AMSC), and other committees (current/future) that pertain to the Society’s signature educational conferences.

+ Support execution of the committee’s annual work plan and maintain supporting project plans for assigned committees’ work

+ Review and update standard operating procedures and related communication templates to support assigned committees’ annual work plans and project plans

+ Support delivery of assigned committee orientations to ensure committees follow recommended practices for content development and collaboration with Society staff

+ At the Society’s annual meeting, serve as point of contact for staff/vendors working on the poster floor and support onsite poster presenters as needed.

+ Support distribution of post-conference surveys to presenters.

+ Assist with the collection of documents necessary for accredited event education events.

+ Assess feedback from educational activities, surveys, and other needs assessments to empower the Event Education manager to make recommendations for future activities.

+ Support collaboration with the Accreditation team to ensure evolving accreditation standards are met.

+ With the guidance of the manager, create and update SOPs as needed.

What You’ll Get Out of it:

+ Working with a staff that has passion for our mission, believes in one another and has fun.

+ The chance to work in an environment that empowers staff to take informed risks and create new programs and services.

+ A chance to make a contribution in a fun job with room to make it your own.

+ A strong and competitive salary and benefits package that focuses on your well-being and financial health.

What You’ll Do Well:

Relationship Building

Can develop and maintain effective relationships with others to encourage and support communication and teamwork. Demonstrates the ability to build and maintain ongoing, collaborative, working relationships with coworkers and members to achieve the goals of the organization.

Project Management

Consider the ability to plan and organize the work of a group, department or project and to establish effective priorities. Consider effective use of time. Demonstrates ability to “think outside the box” for solutions or ways to accomplish the job in a more effective way. Handles projects responsibly (including expense management). Prioritizes as needed and meets deadlines. Communicates challenges/barriers to supervisor. Collaborates and shares progress with others to get the project completed. Demonstrates effective delivery of completed project.

Thoroughness

Ensuring that one's own and other's work and information are complete and accurate; carefully preparing for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled. Sets up procedures to ensure high quality of work; Monitors the quality of work by setting up; procedures; Acts to verify information; Checks the accuracy of own and others' work; Develops and uses systems to organize and keep track of information or work progress; Prepares for meetings and presentations; Organizes information or materials for others; Reviews and checks the accuracy of information in work reports

Written Communication

Ability to effectively communicate ideas, thoughts and facts in writing. Demonstrates ability in using correct grammar, punctuation, spelling and sentence structure. Organizes written ideas clearly. Tailors written communication to effectively reach audience. Expresses ideas clearly and concisely in writing.

In addition to job-specific competencies, we strive to ensure that every interaction embodies the spirit of the Endocrine Society Core Competencies: Communication, Service, Collaboration, Results-Oriented and Innovation, in service of our members and colleagues. These competencies serve as a foundation for our work and outline a vision for our efforts, both internally and externally.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment

This position is located in Washington, DC, within walking distance to Metro and major bus lines. The Endocrine Society offers a flexible, hybrid work environment of 2 days in the office and 3 days working remotely. In-person interaction is important to us as we embark on our new hybrid work model. Our goal is to use the office as a hub for in-person interaction to ensure we are intentional about enhancing collaboration, informal knowledge transfer and creating alignment between and among teams. All talent is welcome to work from the office more frequently than twice per week - we leave that to your discretion.

The environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While working in the office, the noise level in the work environment is usually moderate. Occasional travel required. Some work responsibilities will occur outside of usual business hours.

DISCLAIMER

This description was designed as a convenience to acquaint employees and managers with the basic elements of the position. The duties of this position are not limited to what is contained in this description and employees in this position may be asked to perform various functions not listed.

The employer has the right to amend or eliminate duties and responsibilities at its discretion to fulfill organizational requirements and changing business needs.