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Posting Details

Working Title Administrative Assistant

Position Number 01448A

Department INTERDISCIPLINARY SCHOOLS

Location Norfolk, VA

Type of Position Classified

Type of Job Full Time

EEO Category F Administrative Support (Clerical & Sales)

Job Description

The primary function of this position is to support to Dean’s Office and the schools of Data Science, Supply Chain, and Cybersecurity daily for a variety of clerical, administrative, and communications coordination. Responsibilities for this position are critical in the support of overall operations for the Interdisciplinary Schools and therefore will include tasks related to travel, catering, events, meetings, purchasing, technical or building workorders, reception, inventories, orders and deliveries. Other administrative duties may be assigned.

Type of Recruitment

Knowledge, skills and abilities

Working knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.

Exceptional customer service and communication skills.

Proficient in Microsoft 365, Zoom, and Windows based software.

Excellent writing and organizational skills.

Proficient with email correspondence and shared calendars.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Basic previous experience with databases or inventory tracking and spreadsheets.

Basic experience answering phones, emails, and in-person inquiries.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Considerable experience with administrative systems, processes, and policies in higher education such as those related to travel purchasing, reimbursements, procurement, scheduling, and catering.

Conditions of Employment

This position is Monday through Friday 8a to 5p.

Annual Salary/Hourly Rate Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number S03136

Job Open To General Public

Open Date 11/24/2025

Close Date 12/12/2025

Open Until Filled No

Special Instructions Summary

Please attach a resume and cover letter.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ Please describe a time when you handled a variety of administrative duties for a work group with frequent requests and support needs. How did you prioritize your work and ensure the tasks were completed timely?

(Open Ended Question)

+ Please describe a situation where you received a work-related request but you did not receive enough information or the task was otherwise unclear. How did you determine the full scope of the request in order to provide effective support?

(Open Ended Question)

+ Please share an example of how you perform essential administrative duties with proactive initiative and efficiency. How do you complete tasks accurately and independently?

(Open Ended Question)

Applicant Documents

Required Documents

+ Resume

+ Cover Letter/Letter of Application

Optional Documents

+ Yellow Layoff Form

+ Blue Layoff Card

+ AHP Letter