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Administrative Coordinator 4

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Administrative Coordinator 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

MVA/PTT/215156

Department

LDH-Medical Vendor Administration

Opening Date

11/24/2025

Closing Date

12/1/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health (https://ldh.la.gov/)

In this role, you’ll support the Medical Vendor Administration by managing essential document workflows, including sorting incoming mail, imaging, filing, and archiving materials by type. You’ll ensure documents are accurately classified and transmitted to member accounts in a timely manner. This position is ideal for someone who is detail-oriented, maintains confidentiality, and communicates professionally. You will also assist with special projects and provide support across the Correspondence Processing Unit (CPU)/CSU department as needed.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.

Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.

Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.

Demonstrating Self-Awareness:The ability to manage your personality, behavior, skills, and emotions.

Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.

Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

+ Sort, organize, and distribute incoming mail to ensure accurate processing within the department.

+ Image, file, and archive documents according to established procedures and document type.

+ Review and classify documents to ensure accurate and timely transmission to member accounts.

+ Maintain confidentiality and handle sensitive information in compliance with agency policies.

+ Assist with special projects and provide administrative support across the CPU/CSU department.

+ Perform additional tasks as assigned by administrative staff to support overall program operations.

Position-Specific Details:

Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment, Job appointment (temporary appointment that may last up to 48 months), Detail to Special Duty

Cost Center: 3052050400

Position Number(s): 50660993, 50660994

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Paul Tran

[email protected]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

AEI: Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources.

+ 1= I have no experience and/or am uncomfortable acting with ethics and integrity

+ 2= I have limited experience or require assistance to act with ethics and integrity

+ 3= I can act with ethics and integrity

+ 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

02

AEI: Explain your rating by providing specific and relevant examples in the box below.

03

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

04

CE: Explain your rating by providing specific and relevant examples in the box below.

05

DSA: Rate your ability to demonstrate self-awareness based on our definition: The ability to manage your personality, behavior, skills, and emotions.

+ 1= I have no experience and/or am uncomfortable demonstrating self-awareness

+ 2= I have limited experience or require assistance to demonstrate self-awareness

+ 3= I can demonstrate self-awareness

+ 4= I can demonstrate self-awareness and help others improve their ability to demonstrate self-awareness

06

DSA: Explain your rating by providing specific and relevant examples in the box below.

07

Are you a current permanent employee in a classified position with Louisiana Department of Health - Medical Vendor Administration?

+ Yes

+ No

08

To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type “N/A” if no immediate family members are employed by LDH.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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