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Job Title: Accounts Receivable SpecialistJob Description

This role is centered on accounts receivable (AR) functions and provides essential support to the international finance team. The position involves responsibilities in customer service and inventory tracking.

Responsibilities

+ Create customer invoices and process customer payments, ensuring timely recording of all incoming receipts.

+ Monitor accounts receivable balances and follow up on outstanding payments or other AR-related issues.

+ Receive payments from customers and manage collections, handling 5-10 invoices per day.

+ Collaborate with suppliers.

+ Resolve customer billing or payment issues in coordination with internal teams.

+ Assist with monthly bank and credit card reconciliations.

+ Coordinate with external accountants and international finance teams as needed.

+ Maintain organized electronic records for financial documentation and year-end reporting.

+ Support annual insurance audits and client diversity reporting.

+ Assist with cross-checking warehouse inventory accuracy with system records.

+ Respond to customer questions, primarily regarding shipping dates.

+ Maintain accurate and up-to-date employee records and HRIS systems in compliance with legal requirements.

+ Support employee onboarding and offboarding, including documentation, benefits enrollment, and internal system updates.

+ Assist in recruitment by posting jobs, screening candidates, and coordinating interviews.

+ Track and support performance evaluation cycles, including collecting forms and following up on completion.

+ Assist with maintaining employee time clock records and payroll coordination.

+ Communicate with staffing agencies and help manage temporary employee reporting.

+ Stay informed on employment law updates and help keep HR policies and handbooks current.

+ Organize training records and professional development planning in collaboration with team leaders.

+ Be flexible and willing to assist in various tasks such as greeting customers or managing mail.

Essential Skills

+ Experience with accounts receivable.

+ Proficiency in MRP Software (specifically IQMS).

+ Strong Microsoft Office skills, including Excel pivot tables and formulas.

+ Customer service expertise, particularly in addressing customer inquiries about shipment dates.

+ Bachelor's degree in Accounting or Finance.

Additional Skills & Qualifications

+ Flexibility in handling diverse responsibilities.

+ Experience with employee onboarding and HRIS systems.

+ Knowledge of recruitment processes and performance evaluation cycles.

+ Understanding of employment laws and HR policies.

Work Environment

The position is based in a logistics and production warehouse environment, with an attached office. The facility houses 21 employees onsite and has origins in Italy, having moved to Holland six years ago. Training for this role will be conducted from Italy. The work schedule begins between 7-8 am and requires consistency.

Job Type & Location

This is a Contract to Hire position based out of Holland, MI.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Holland,MI.

Application Deadline

This position is anticipated to close on Dec 9, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.