"Alerted.org

Human Resources Admin Clerk III

Print (https://www.governmentjobs.com/careers/walworthco/jobs/newprint/5154193)

Apply



Human Resources Admin Clerk III

Salary

$21.68 - $29.33 Hourly

Location

Elkhorn, WI

Job Type

Full-time

Job Number

2025-00123

Department

Human Resources

Opening Date

11/25/2025

Closing Date

12/9/2025 5:00 PM Central

+ Description

+ Benefits

+ Questions

An Equal Opportunity Employer

Position Summary

This position is responsible for supporting both the Human Resources Director and Managers and the successful operation of the Human Resources Department. This position performs routine office support functions including greeting visitors, answering phones, providing customer service, preparing communications, organizing files, scheduling appointments, performing general office procedures, maintaining HR databases, and supporting other staff. The position handles every day, recurring assignments and problems. This position coordinates the processing of benefits payments as well as departmental billing and purchasing, and serves as the office point of contact for office supplies, office maintenance and sanitation issues. Work is performed under moderate supervision.

SCHEDULE

Days: Monday - Friday

Work Hours: Monday 7:30 a.m. to 4:00 p.m.; Tuesday - Friday 8:00 a.m. to 4:30 p.m.

Hours Per Shift: 8

Shifts Per Pay Period: 10

Position FTE: 1.00

Applications are being accepted from current County employees as well as members of the public.

Essential Duties and Responsibilities

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Greet and assist customers in person, by telephone or other methods to provide information, answer questions or direct to appropriate staff.

Coordinate and process payments of all types.

Complete accounts payable vouchers and purchase orders for the department. This includes communicating money transfers for transactions to the Treasurer's office.

Coordinate the county's random drug testing process ensuring compliance with county ordinances and policies.

Assist department staff with paperwork involved in the hiring process.

Monitor, maintain and order office supplies, maintain equipment and maintain repair and maintenance records on equipment.

Monitor office expenditures and compliance with adopted budget and board policies.

Receipt, record, and coordinate insurance/COBRA payments from employees and retirees. Work directly with Benefits Specialists as needed to facilitate claims process.

Establish and maintain organized, accurate and readily accessible office files and file systems, including the maintenance of confidential files. Scan documents, records and reports; copy materials, file paper and/or electronic information and distribute documents as required.

Maintain appropriate record keeping of account activity and correspondence related to the County's retiree health credit system.

Maintain appropriate record keeping of account information related to the County’s performance management system.

Prepare a variety of documents, correspondence, memorandums and reports; design, format, proofread and edit letters, memos, reports and other materials for the department.

Handle confidential or sensitive information or documents.

Work autonomously on miscellaneous projects as assigned by the Human Resources Director and other management staff.

Maintain department calendar, schedule appointments and meetings, including meeting room reservations and arrangements for audio/visual equipment or other setup needs.

Receive, open, process and distribute department correspondence, and prepare and process outgoing mail.

Initiate work orders and liaison with public works staff for department facilities maintenance needs.

Coordinate local advertising efforts for the recruitment of open county positions.

Demonstrate a commitment to county safety and risk management efforts.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma plus one additional year of formal preparation, and two to three years of relevant prior experience or an equivalent combination of education and experience. Prior Human Resources related work experience and software experience preferred.

Knowledge, Skills & Abilities

+ Working knowledge of standard office practices, procedures and techniques.

+ Working knowledge of business English, spelling, grammar and punctuation.

+ Working knowledge of MS Office products or comparable office product, word processing, data processing and spreadsheets.

+ Working knowledge with the ability to send, receive and save emails and attach documents.

+ Working knowledge of standard office equipment, including telephones, fax machines, keyboards, copiers, printers, scanners, shredders and department/division specific equipment.

+ Working knowledge of computers and keyboarding needed to prepare routine/recurring documents, draft correspondence and enter data.

+ General knowledge of department-specific programs and services.

+ General familiarity with accounts payable concepts, purchase orders, and budgeting concepts.

+ Ability to perform basic word processing, editing, data entry and spreadsheet maintenance.

+ Ability to access and navigate the Internet and County or department-specific programs and applications. Prior experience with Munis and OnBase preferred.

+ Proven experience in ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals as well as ability to compute rate, ratio and percent and to draw and interpret bar graphs.

+ Ability to maintain and enhance skills, participate in ongoing training and increase knowledge of County, department and division services, policies and procedures.

+ Ability to adapt to new department/division policies, procedures, programs and environment.

+ Ability to follow and understand oral and written instructions.

+ Ability to maintain confidentiality of records and information.

+ Ability to make minor decisions using standardized practices.

+ Ability to establish and maintain effective, professional, positive and respectful working relationships and communications internally, with other County departments/divisions, clients/customers, outside agencies and the general public.

+ Ability to work effectively as a member of a team and deal with people in an effective and timely manner.

+ Ability to organize and prioritize work.

Interactions and Communications

Responds professionally to requests and initiates contacts to exchange basic or general information with others.

Decision Making

This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.

Thinking and Problem Solving

In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse, but are typically covered by precedent or established practice.

Tools & Equipment Used

Typewriter Copy Machine

Telephone FAX Machine

Calculator Personal Computer/Printer

Scanner

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WALWORTH COUNTY EMPLOYEE BENEFIT SUMMARY

H - Non-Represented Hourly Employees

BARGAINING UNIT: Non-Represented Hourly Employees Hired on or after January 1, 2012

DATE: January 1, 2019

EMPLOYMENT STATUS: All employees of Walworth County are at-will employees.

BASIS OF PAYMENT: You are paid for actual hours worked plus pay for any accrued benefit time for which you are eligible. You are eligible for overtime or compensatory time in accordance with provisions of the Fair Labor Standards Act.

SCHEDULED TIME OFF: Accrued based on straight-time hours paid each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. As a full-time employee you earn scheduled time off (pro-rated for part-time) equivalent to the following:

10 days per year after 1 year of Walworth County Service

15 days per year after 5 years of Walworth County Service

20 days per year after 15 years of Walworth County Service

PERSONAL TIME OFF: Employees will receive 64 hours of personal time off as a lump sum at the beginning of each year (pro-rated for part-time and newly-hired employees). At the end of each calendar year, an employee may request to move remaining personal time off hours to the extended sick leave bank. If no request is made, any remaining hours shall be paid out on the employee's last pay date of the calendar year.

EXTENDED SICK LEAVE BANK: Used for time off of work for more serious health conditions that require three or more consecutive days off or when on an approved leave of absence.

HOLIDAYS: Ten paid holidays each year. As a part-time employee, you receive pro-rated holiday pay based on your positions budgeted FTE.

INSURANCE: Employees hired into a .75 FTE or higher position are eligible for Health, Dental, Life, Vision, Short-Term Disability and Long-Term Disability insurance benefits on the first of the month following 30 days of service provided you complete enrollment forms within 30 days of hire. Employees hired into a .50 FTE or higher position are eligible for all benefits listed below except Health insurance. Employees hired into a .49 FTE or less position are eligible to participate in Short-Term Disability only.

Health Insurance: You can choose Tier 1 or Tier 2. Tier 1 is a standard co-pay plan. Tier 2 is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). The County will contribute an amount approved by the County Board, payable as a lump sum to your HSA for Tier 2. You may also elect to contribute to your HSA up to the IRS maximum. You may elect either family or single coverage. The monthly premium will be split between the County and the employee.

Dental Insurance: You may elect either family or single coverage. The county shall pay 100% (single or family) of the premium for a full-time and 50% (single or family) of the premium for a part-time employee enrolled in dental insurance.

Life Insurance: The County provides you with term life insurance in an amount equal to $25,000. You have the option of purchasing additional coverage for yourself, spouse, and/or dependent children.

Short-Term Disability Insurance: The County provides you with Short-Term Disability Insurance with premiums paid by the employer.

LTD Insurance: The County provides you with Long-Term Disability Insurance. The monthly premium is 0.83% of your insured monthly wages. The County shall pay 67% of the premium & employee shall pay 33% of the premium.

Vision Insurance: You may elect to participate in Vision insurance. The employee electing coverage shall pay 100% (single or family) of the premium for vision insurance.

WISCONSIN RETIREMENT: You are covered under the Wisconsin Retirement System if you are expected to work a minimum of 1200 hours per year for a period of one year or more. The WRS provides you with separation, disability or retirement benefits upon termination. The payment is split between the county and employee, as prescribed by state law. Employees expected to work less than 1200 hours per year will not receive this benefit.

EDUCATIONAL ASSISTANCE: After completing 6 months of employment, you are eligible to participate in the Educational Assistance Program and receive partial reimbursement for tuition upon completion of approved courses.

TAX-SHELTERED BENEFITS: You may elect to participate in the following tax-sheltered benefits:

Deferred Compensation (S457 plan)

Medical Spending Account (S125 plan)

Dependent Care Plan (S125 plan)

Health Savings Account (S223 plan)

WORKERS COMPENSATION: You are covered by Workers Compensation for any illness or injury arising out of your employment. Medical expenses and compensation for lost time are paid from the workers' compensation plan. In addition, the County will supplement the workers' compensation lost-time payment for up to 1 year, making you whole on a "net-check" basis.

DIRECT DEPOSIT: You are required to participate in direct deposit of your paycheck to a banking institution of your choice.

EMPLOYEE ASSISTANCE PROGRAM: You and your family are encouraged to use the Employee Assistance Program for help in addressing confidential family and financial matters. EAP services are provided through Curalinc. Please call 888-881-5462 for help.

BEREAVEMENT LEAVE: You will receive pay for up to 3 days for the purpose of bereavement over the death of your spouse, child, step-child, parent, step-parent, brother, sister, grandparent, grandchild, mother-in-law, father-in-law, or other member of the immediate household (excluding renters).

You will receive up to 1 day of pay for the death of your brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt, uncle, niece or nephew.

JURY DUTY: Your regular wages will be made-whole for any time you are required to serve on jury duty.

MILITARY LEAVE: Your regular wages will be made-whole for up to two weeks for you to meet your annual two-week reserve duty obligation. Extended military leaves are provided in accordance with state and federal laws.

LEAVE OF ABSENCE: You are required to request a leave of absence in writing and a minimum of 15 calendar days prior to your expected absence. All leaves are subject to approval of the Human Resources Department and are at the discretion of the County's representative, except as otherwise required by law. Under emergency situations, the leave papers must be submitted within 5 days after the absence begins. Periods of absence less than 5 days may be approved by your department head.

Note: This Summary provides only a brief outline of your benefits. All benefit terms and conditions are subject to the specific provisions of plan documents, policies, and/or legal rules and regulations. These benefits are subject to change from time to time by action of the County Board and/or Human Resources Committee.

01

Please indicate below your highest level of education completed.

+ No High School Diploma/GED

+ High School Diploma/GED

+ Some College/Tech School

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

+ Doctoral Degree

02

Please indicate what area your degree, if any, is in.

03

Briefly detail any prior Human Resources related work experience and software experience.

Required Question

Employer

Walworth County

Address

Phone

262-741-7950

Website

http://www.co.walworth.wi.us

Apply

Please verify your email address Verify Email