"Alerted.org

Overview

We’re seeking a highly organized and proactive Executive Assistant to support our enterprise sales leadership team. This individual will be a key strategic partner to senior sales executives — ensuring operational excellence, seamless communication, and efficient execution across sales initiatives. The ideal candidate has prior experience supporting executives in high-growth B2B technology or enterprise sales environments and thrives in a fast-paced, deadline-driven setting.

Key Responsibilities

Executive Support

+ Manage complex calendars, coordinate global meetings, and prioritize shifting demands across multiple time zones.

+ Draft, edit, and prepare correspondence, presentations, and reports on behalf of sales leadership.

+ Handle confidential information with discretion and sound judgment.

+ Arrange domestic and international travel logistics, including itineraries, expense reports, and approvals.

+ Proactively anticipate executive needs and resolve issues before they arise.

Sales Operations & Coordination

+ Partner with Sales Ops to track enterprise pipeline, key account activities, and deal milestones.

+ Help prepare executive-level briefings, QBR decks, and board-ready sales summaries.

+ Coordinate cross-functional communication between Sales, Marketing, Product, and Finance.

+ Maintain CRM hygiene and reporting cadence by assisting with data validation and follow-up actions.

+ Support event logistics for major sales initiatives (kickoffs, partner summits, customer conferences, etc.).

Administrative & Project Management

+ Manage internal meeting rhythms (1:1s, forecast calls, team syncs, meeting minutes) and follow-through on action items.

+ Support hiring, onboarding, and team-building activities for enterprise sales personnel.

+ Track and report key deadlines, renewals, and account planning deliverables.

+ Develop and refine administrative processes to improve productivity and executive efficiency.

Requirements

Qualifications

+ 5+ years of experience supporting VP- or C-level executives, preferably in enterprise software, SaaS, or tech sales organizations.

+ Demonstrated understanding of sales processes, CRM systems (Salesforce preferred), and pipeline management.

+ Exceptional written and verbal communication skills.

+ Strong proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools (Slack, Asana, Zoom, etc.).

+ Proven ability to manage competing priorities, operate independently, and exercise sound judgment.

+ High emotional intelligence, discretion, and executive presence.

Preferred Attributes

+ Experience coordinating across global or distributed teams.

+ Comfortable interfacing with enterprise customers and channel partners.

+ Highly detail-oriented with a strong sense of urgency and follow-through.

+ Enthusiastic about supporting high-impact leaders and contributing to organizational growth.

Benefits

+ Health, dental, vision, life, and short/long-term disability insurance

+ Paid vacation, holidays, and sick leave

+ Competitive compensation and opportunities for advancement

+ Retirement plan with employer contribution match

+ Welcoming, family-style corporate culture uniquely suited to fast-paced, entrepreneurial, and motivated individuals

+ One of San Antonio’s “Best Places to Work” for nine consecutive years