"Alerted.org

Salary Range $18.25 - $18.25 Hourly

Position Type Full Time

Job Shift Any

Education Level High School

Travel Percentage Up to 25%

Description

POSITION SUMMARY:

The Data Entry Specialist is responsible for entering, maintaining, and verifying program data for the Sergeant Fox Suicide Prevention Grant. This position ensures accurate, up-to-date records of participant services, outcomes, and activities to support reporting, compliance, and program evaluation. The Data Entry Specialist works closely with the program team to ensure timely documentation and data integrity in alignment with grant requirements.

ESSENTIAL JOB FUNCTIONS:

+ Enter participant intake forms, service delivery logs, and case notes into the designated data management systems.

+ Maintain accurate and complete records for all program participants, including demographics, service utilization, and outcomes.

+ Review data for accuracy and completeness; follow up with staff to resolve discrepancies or obtain missing information.

+ Assist in generating routine and ad hoc reports for internal use and grant reporting.

+ Support data audits and quality assurance efforts to ensure compliance with funder guidelines and privacy standards.

+ Maintain organized filing systems for both digital and paper records, ensuring secure handling of confidential information.

+ Provide administrative support to program staff as needed, including tracking referrals, appointments, or outreach activities.

+ Collaborate with the Program Director and Data Manager to meet reporting deadlines and performance benchmarks.

+ Participate in relevant trainings and meetings to stay updated on data procedures and program updates.

+ Must embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.

+ Other relevant duties as assigned.

Qualifications

ESSENTIAL QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

+ Veteran/Military is preferred.

+ Strong attention to detail and accuracy.

+ Ability to handle confidential information with discretion and integrity.

+ Strong organizational and time management skills.

+ Proficient in Microsoft Office Suite and general computer operations.

+ Ability to work independently and collaboratively in a team setting.

+ Professional appearance and demeanor.

+ Must be able to successfully obtain and maintain a criminal background clearance

+ Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required; and

+ CPR Certification, First Aid Certification, and an annual Tuberculosis test.

+ During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.

EDUCATION and/or EXPERIENCE:

+ Experience with data systems and tools such as Excel, EHRs, or case management software preferred.

+ Minimum of 1 year of experience in data entry, records management, or administrative support.

+ High school diploma or equivalent required; associate’s degree or coursework in business, administration, or data management preferred.

LICENSURE/CERTIFICATION:

+ Not applicable for this position.