• Project Coordinator - Sample Logistics

    Insight Global (Lower Gwynedd, PA)


    Job Description

    Overview

    :The Project Coordinator will support cross-functional initiatives within the Integrated Logistics & Sample Management (ILSM) department of the Regulated Bioanalytics organization. This role focuses on building and coordinating capital asset management processes and harmonizing scientific and data inputs to drive long-term priorities across people, pipeline, and scientific excellence. The ideal candidate is a proactive “go-getter” who thrives in a matrixed environment, collaborates effectively, and brings structure, clarity, and momentum to complex, multi-stakeholder projects.

    Key Responsibilities/Deliverables

    • Capital Asset Management

     

    o Assist in the development, implementation, and maintenance of a capital asset management framework for regulated bioanalytical laboratories

     

    o Coordinate asset lifecycle activities: requirements gathering, evaluation, procurement support, commissioning, qualification, maintenance scheduling, utilization tracking, and end-of-life planning.

     

    • Cross-Functional Project Coordination

     

    o Plan, coordinate, and track cross-functional workstreams, timelines, and deliverables across ILSM, Bioanalytical Sciences, Quality/Compliance, Data/IT, and Clinical Operations.

     

    o Facilitate project meetings, drive decision logs and risk/issue registers, and ensure follow-through on action items.

     

    o Develop and maintain project documentation, dashboards, and communication plans for stakeholders at all levels.

     

    • Operational Excellence and Compliance

     

    o Contribute to process mapping, SOP development, change control, and continuous improvement initiatives consistent with GxP expectations.

     

    o Monitor key performance indicators (KPIs) across people, pipeline, and scientific excellence (e.g., sample turnaround times, asset uptime, right-first-time metrics, data completeness).

     

    o Support audit readiness by maintaining accurate, inspection-ready documentation and facilitating CAPA tracking where applicable.

     

    • Stakeholder Engagement and Communication

     

    o Build strong relationships with internal stakeholders and external partners/vendors.

     

    o Synthesize complex information into clear updates, briefings, and recommendations tailored to technical and non-technical audiences.

     

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

    Skills and Requirements

    • Education: Bachelor’s degree in life sciences

    • Experience: 2–5 years in project coordination or operations within regulated biopharma, clinical, ecology, or laboratory environments

    • Knowledge/Skills:

     

    o Strong project coordination skills: planning, prioritization, and stakeholder management.