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Job Description

**Harborview Medical Center** has an outstanding opportunity for an **EXECUTIVE ASSISTANT** to the Capital Planning Facilities Executive and the Associate Administrator Clinical and Capital integrations and Strategic Initiatives of Harborview Medical Center

WORK SCHEDULE:

Weekdays

100% FTE

100% On Site

POSITION HIGHLIGHTS:

This role independently ensures smooth department operations through highly confidential and professional executive support, necessitating a high degree of tact, discretion and diplomacy.

Acts as a communication liaison with King County officials, State officials (including the Governor’s office), Bond Program participants (King County Executives), Board of Trustees, and community leaders as needed

DEPARTMENT DESCRIPTION:

Capital Planning Facilities Executive, Clinical and Capital Integrations and Strategic Initiatives of Harborview Medical Center

PRIMARY JOB RESPONSIBILITIES

+ Independently manage daily operations of the Capital Planning Facilities office

+ Coordinate communications, scheduling, and logistics for the Executive and senior leadership

+ Develop and implement administrative policies and procedures to meet regulatory requirements

+ Handle highly confidential information with discretion and professionalism

+ Schedule, confirm, and prepare logistics for internal and external meetings

+ Ensure all materials, participants, and technology are ready and functioning.

+ Track meeting action items and deadlines. Follow up with stakeholders to ensure timely completion and accountability

+ Provide daily in-person support for duties as identified by the executive, including ad hoc tasks and operational needs

+ Balance multiple high-priority assignments with overlapping deadlines

+ Make independent decisions to prioritize tasks based on urgency and importance

+ Stakeholder Management

REQUIRED QUALIFICATIONS

+ Bachelor of Arts (BA)

+ Six to Eight Years Experience

+ Proven experience in executive-level administrative support

+ Exceptional written and verbal communication skills

+ Strong organizational and time-management abilities

+ High level of discretion and professionalism

+ Ability to manage multiple priorities in a fast-paced environment

+ Proficiency in Microsoft Office Suite and other administrative tools

+ Ability to work under pressure with frequent interruptions and shifting priorities

+ An equivalent combination of education and experience may substitute for stated requirements

ABOUT HARBORVIEW MEDICAL CENTER

As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.

Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.

Challenge. Collaboration. Compassion. (https://www.uwmedicine.org/about/career-opportunities/harborview-medical-center)

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. (https://www.uwmedicine.org/jobs) Join our mission to make life healthier for everyone in our community

Compensation, Benefits and Position Details

Pay Range Minimum:

$61,512.00 annual

Pay Range Maximum:

$93,000.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected] .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.